May 2019 Agenda Annual Parish Council Meeting
ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL
Parish Clerk: Denise Gascoyne 82 Ermine Street ANCASTER NG32 3QP
Tel: 01400 230745 email denise.gascoyne@ancasterpc.org
http://parishes.lincolnshire.gov.uk/Ancaster
07 May 20119
Dear Councillor,
You are hereby summoned to attend the ANNUAL MEETING of ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL to be held on 13 MAY 2019 in the Parish Hall Annexe directly after the ANNUAL PARISH MEETING.
Denise Gascoyne
Parish Clerk
AGENDA
1. Election of Chairman: To elect the Chairman of the Council and to receive the Chairman’s Declaration of Acceptance of Office.
2. Election of Vice-Chairman: To elect the Vice-Chairman of the Council and to receive the Vice-Chairman’s Declaration of Acceptance of Office.
3. To receive Declarations of Acceptance of Office and Members’ Disclosable Pecuniary and other interests of all parish Councillors.
4. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
5. To approve and accept as a true record the notes of the meeting of the Council held on 15 April 2019 and to authorise the Chairman to sign the official minutes.
6. To review and adopt: Standing orders – circulated to all Cllrs.
7. To review and adopt: Financial Regulations – already circulated.
8. To declare eligibility and adoption: General Power of Competence – already circulated.
9. The approve and adopt: the following policies:
• Good practice for Co-Option of a new Councillor
• Code of Conduct
• Safeguarding Public Money Policy
10. To approve and accept: The Asset Register to 31.03.19 – already circulated.
11. To review and accept: The Council Insurance Policy and to resolve to pay the premium.
12. To review and adopt: Calendar of Meetings for the forthcoming year.
13. To elect members to the following working parties:
• Planning
• Cemetery/Churchyard/Newton Meadow
• Grounds Maintenance
• Finance
• Parish Hall
• Highways/Policing/Speed Watch
• Playing Field representative
14. Community Speed Watch:
a. Confirmation 7 sites have been confirmed for the Community Speed Watch.
b. To resolve to accept quotation for installing gates on the Highways (3 locations)
15. Highways Issues:
a. Confirmation £1m extra has been agreed to improving the Highways system – details circulated to Cllrs
16. Parish Clerk Update:
a. Update on potholes Station Approach
b. Update on HGV’s travelling through Ancaster
c. Update on electricity supply to Sudbrook Phone Box
17. Correspondence:
a. LALC weekly updates– circulated to Cllrs
b. Salvation Army Clothing Recycling Bank – circulated to all Cllrs
c. Invest SK – circulated to all Cllrs
d. 3RD Annual Resilient Communities Conference 18.7.19 – circulated to all Cllrs
e. Danger zones for councillors – circulated to Cllrs. FOR INFORMATION ONLY
f. Clerks and Councils Direct
g. NALC (Spring 2019) magazine
h. Temporary Road Closure Sudbrook Level Crossing 08.00hrs to 16.00hrs 12.06.19 (as and when required during this period)
18. Cemetery/Newton Meadow/Churchyard:
a. Confirmation we have applied for a ‘war grave’ sign from the Commonwealth Grave Commission
19. Grass Cutting/Grounds Maintenance:
a. Confirmation grass cutting contract has been amended to remove former Sudbrook village hall site
20. Finance:
a. To resolve to approve BACS Payments as per the Approval List – already circulated.
b. To resolve to approve Cheque/DD Payments as per the Approval List – already circulated.
c. To accept bank reconciliations, bank transfers and cashbook to 30 April 2019
d. Confirmation grant for the Community Cleaner from April 2019-September 2019 has been received FOR INFORMATION ONLY
e. To complete new Bank Mandate and add signatures
f. To confirm VAT Repayment of £2360.33 has been received.
21. Planning: To consider and make observations on all planning applications.
a. Update on land north side of Willoughby Road
b. S19/0705 Planning application for two storey side extension 12 Meadowbrook
c. S19/0079 Approval of details reserved by condition Sudbrook House FOR INFORMATION ONLY
d. S19/2361 Approval of details reserved by condition Sudbrook House FOR INFORMATION ONLY
e. S19/0742 Planning application for detached double gate Spring Cottage Sudbrook
22. Playing Field:
23. Parish Hall:
a. Confirmation we are not eligible for Government Village Hall Improvement Grant – not a registered charity.
24. Training: Councillor Training Sessions:
• 11.06.19 Boston Borough Council Offices 18.00-21.00
• 18.06.19 West Lindsey District Council Offices Gainsborough 18.00-21.00
• 02.07.19 Pinchbeck Library 18.00-21.00
• 09.07.19 Mablethorpe & Sutton Town Council Offices 18.00-21.00
• 16.07.19 Carlton Scroop & Normanton village hall 18.00-21.00
25. Date of Next Meeting:
a. To note the next meeting as 17 June 2019.