May 2024 Agenda Annual Parish Council Meeting
ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL
Parish Clerk: Denise Gascoyne 82 Ermine Street ANCASTER NG32 3QP
Tel: 01400 230745 email: denise.gascoyne@ancasterpc.org
Website: http://parish.linclnshire.gov.uk/Ancaster
13 May 2024
Dear Councillor,
You are hereby summoned to attend the ANNUAL MEETING of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 20 MAY 2024 immediately after the ANNUAL PARISH MEETING.
Denise Gascoyne
Parish Clerk
AGENDA
1. Election of Chair: To elect the Chair of the Parish Council and to receive the Chair’s Declaration of Office.
2. Election of Vice-Chair: To elect the Vice-Chair of the Parish Council and to receive the Vice-Chair’s Declaration of Office.
3. To receive Declaration of Acceptance of Office and Members’ Disclosable Pecuniary and other interest – All Parish Councillors.
4. Election of Finance Officer: To elect Finance Officer to oversee accounts.
5. Apologies for Absence: To receive and accept apologies for absence where valid reasons have been given prior to the meeting.
6. To approve and accept as a true record the notes of the meeting of the Parish Council held on 15 April and to authorise the Chair to sign the official minutes.
7. To review and amend Standing Orders (if necessary) already circulated.
8. To review and accept Financial Regulations 2024 already circulated.
9. To approve and accept The Asset Register as of 31 March 2024 already circulated.
10. To approve and accept the Insurance Policy (part of long-term agreement) and resolve to pay the premium.
11. To elect members to the following Working Groups:
• Planning
• Cemetery/Newton Meadow/Grounds Maintenance
• Finance
• Parish Hall
• Highways/Policing Speed Watch
• Playing Field
12. Finance:
a. To read out, fill in and sign Section 1 – Annual Governance and Accountability Return (AGAR) 2023/2024.
b. To accept and Sign Section 2 – Accounting Statement 2023/2024 of the AGAR
c. To accept Statements of Accounts and authorise the Chair to sign.
d. To accept the Internal Auditors Report
To start the Ordinary Parish Council Meeting
13. Planning:
a. S106 Payment – Bellway Homes Wilsford Lane
14. Parish Clerk Update:
a. Update on cleaning of gates.
b. Mid UK change of operations.
c. To discuss the purchase of further ‘white gates’ West Willoughby
15. Correspondence:
a. ICCM Newsletter April 2024
b. LALC e-news
c. Highways Survey
d. Neighbourhood Policing Team Newsletter
e. NBB Recycled Furniture
f. Clerks & Councils Direct
g. LCC Town & Parish Newsletter April
h. The Clerk
16. Cemetery/Newton Meadow/Orchard:
a. Community Orchard – Funding available SKDC
b. To discuss Open Evening with guests – Community Orchard
17. Finance:
a. To resolve to approve and accept Bank Reconciliations, Bank Transfers and Cashbook (already circulated) to 30 April 2024 and Chair to sign.
b. To resolve and accept Retrospective Approval List dated 21.04.24.
c. To resolve to approve and accept Staff BACS Payments as per the Approval List (already circulated) and authorise the Chair to sign and the Clerk to make the payments.
d. To resolve to approve and accept other BACS/DD Payments as per the Approval List (already circulated) and authorise the Chair to sign and the Clerk to make the payments.
e. Hedgehogs R Us Highways Project
18. Training:
a. Report from Cllr Lovett
19. Date of Next Meeting:
a. To confirm the next meeting as 10 June 2024 at 7.30pm in the parish hall annexe.