April 2025 Minutes
MINUTES OF ANCASTER PARISH COUNCIL MEETING HELD ON 14 APRIL 2025 AT 7.30PM IN THE PARISH HALL ANNEXE.
Present Cllr Sayer (Chair) Cllr Leighton (Vice-Chair)
Cllrs Hollick, Lovett, Rock, Fleming, Dr Entwistle
In Attendance County Cllr Martin, District Cllr Stokes, and Denise Gascoyne Parish Clerk
Public Forum
A member of public had said that the gullies on Ermine Street Co-op end were blocked. Water runs off the field adjacent to Fir Tree Lane causing flooding in the area. Blocked drains do not help. This would be added to ‘Fix My Street.’ County Cllr Martin agreed to mention this to Highways. This would be put on the next agenda.
A complaint had been received from a resident re the noise from a band hiring the parish hall. There was one further booking for the 27 April. However, as it was not going to be a regular event the hirer would be asked to ensure all doors, windows and fire doors were to remain closed.
The meeting began at 7.40pm
1.Chair’s Welcome.
The Chair Cllr Sayer welcomed everyone to the meeting.
2.Apologies for absence.
Apologies for absence with valid reasons had been received from Cllrs Pearsey, Clarke, Barker, and Ferguson. It was proposed, seconded and
Resolve to accept apologies for absence with valid reasons from Cllrs Pearsey, Clarke, Barker, and Ferguson.
3.Declarations of Interest.
There were none.
4.To approve and accept as a true record the notes of the meetings held on 11 March 2025 and extraordinary meeting held on 24 March 2025. It was proposed, seconded and
Resolved that the notes of the meetings held on 11 March 2025 and extraordinary meeting held on 24 March 2025 be accepted as a true record and signed as minutes by the Chair.
5.Report from County Cllr/District Cllr.
a. County Cllr Martin said the Roadworks had now been completed on the High Dyke. Some litter picking had taken place, but not a lot. County Cllr Martin agreed to investigate.
b. County Cllr Martin had had another complaint from a parent regarding the unfair pricing for School Transport in Ancaster. He said this needed to be pushed so all children could get free transport.
c. Cllr Hollick mentioned that the request for a Speed Limit reduction seemed to have ‘fallen off the agenda’ and we had been promised a Speed Survey in the new year. County Cllr Martin agreed to chase Highways for the survey. This would be included on the next Agenda.
Cllr Sayer also asked if we could have the speed camera van in the village. We had tried before but told we were not an accident black spot. Cllr Fleming suggested a FOI request on the accident black spots they tend to park, as nobody could remember any accidents in the areas where it parks.
d. District Cllr Stokes had endorsed the purchase of 3 picnic benches for the Sudbrook & West Willoughby Village Hall site from the SK Community Fund. The Clerk would forward the details to Andrew Newton.
e. The Chair asked District Cllr Stokes if he was aware of changes on the Wilsford Lane improvement plan. Originally priority signs were approved with the Bellway application but the new application for the other side of the road says this system in not viable now.
6.Chair Update.
a. The Chair said the change of use planning application for the Parish Hall Annexe had been submitted to SKDC. Cllr Pearsey was in the process of drafting a contract between the two parties.
He said the installation of solar panels was on hold as Government funds may be available. He had registered our interest and see what happens.
b. We had received a request for a meeting with Persimmon Homes to discuss land which has been submitted for pre-application feedback. It is expected to be via Zoom.
7.Planning.
a. S25/0205 Planning application to vary Condition 2, S16/1844 (approved plans) North of Sudbrook House. It was proposed, seconded and
Resolved to make no comments on this application.
b. S25/0202 Planning application to vary Condition 2, S16/1776 (approved plans) North of Sudbrook House. It was proposed, seconded and
Resolved to make no comments on this application.
c. S25/0501 Planning application to infill timber roof between garage and house and replace with solid infill garden room 1 Ermine Street. It was proposed, seconded and
Resolved to make no comments on this application.
d. S24/2192 Listed building consent for reconstruction of stone dormer window etc. Sudbrook House. FOR INFORMATION ONLY.
8.Highways/Policing/Speed Watch.
a. All items had been discussed in 5(a) above.
9.Parish Clerk Update.
a. To date nothing further had been received regarding the track/verge bordering Hillside and the Playing Field.
b. The Clerk confirmed 50 Aqua-Sacs have been ordered from SKDC. 30 will be stored in the Cemetery hut. The remainder will be offered to parishioners.
c. The Commercial Waste Annual Renewal Form had been received, signed, and returned to SKDC.
d. The Clerk confirmed a letter had been sent to the Co-Op asking them to consider solar panels in their planning application. To date no reply had been received.
e. The Clerk confirmed Sudmeister had cleaned the gates on the 12 April. These appeared to be satisfactory, and it was proposed, seconded and
Resolved: to have these done probably 3 times per year.
f. The Clerk had not been able to find speed device chargers. Therefore, she would submit the details to the Chair, and he would investigate.
g. The contractor who emptied the dog bin had ceased on 31 March 2025. The Chair had approached Pet Waste Solutions who had submitted a price of £7.00 per bin + VAT and a £30.00 one off payment for an annual Waste Transfer Note. It was proposed, seconded and
Resolved: to accept the price of £7.00 per bin + VAT and a £30 one off payment for an annual Waste Transfer Note.
h. Welby Parish Council had contacted the Clerk requesting that Ancaster Parish Hall could be designated as a back-up facility in case of emergency. Our details would be included in their Emergency Plan and include out of hours access details in case access would be required. It was proposed, seconded and
Resolved: that we would allow Welby Parish Council to include Ancaster Parish Hall as a backup facility.
i. The Clerk reported that after April 2025 all parish councils should have a generic email account hosted on an authority owned domain for example clerk@wilsfordparishcouncil.gov.uk or org.uk. It was proposed, seconded and
Resolved the clerk to investigate and report back to the next meeting.
10.Correspondence.
a. How Your Council Tax will be spent on fighting crime – circulated to all Cllrs.
b. How to report anti-social behaviour - circulated to all Cllrs.
c. Have your say on the draft Public Rights of Way Improvement Plan closes 9.6.25 – circulated to all Cllrs.
d. ICCM Spring Journal – passed to Andy Newton.
e. NBB Recycled Furniture – passed to Cllr Leighton
f. Railfuture AGM 05.07.25
g.Railwatch
h. LALC e -news – circulated to all Cllrs.
i. LCC Town & Parish Newsletter March 2025 - circulated to all Cllrs.
j. Survey on behalf of the LALC Pay, Recruitment and Retention Working Group – circulated to all Cllrs.
11.Cemetery/Newton Meadow/Orchard.
a. Nothing to report.
12.Grass Cutting/Grounds Maintenance.
a. The first cut of the season had taken place.
13.Parish Hall.
a. Nothing to report.
14.Report from Cllrs.
a. Cllr Hollick had agreed to attend the SKDC Design Code Workship Stage 2 on 03 April. However, this had now been postponed.
b. Cllrs agreed to invite Mr Tyler to the next meeting and formally thank him for all his hard work as Community Cleaner for over 21 years.
15.Playing Field.
a. The Playing Field Committee had held a meeting and had said they would like a new pavilion with the help of the S106 monies. However, this would need a lot of thought, and the cost would significantly more than the S106 monies. The Chair suggested they set up a proper group to investigate the possibility of achieving this.
16.Finance.
a. The Bank Reconciliations, Bank Transfers and Cashbook to 31 March 2025 had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Bank Reconciliations, Bank Transfers and Cashbook to 31 March 2025 and these were signed by the Chair.
b. A Retrospective Approval List had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the following Retrospective Approval List.
|
Anwick Garden Centre |
Bee friendly Plants |
£9.00 |
|
Galleon Supplies |
Toilet rolls etc |
£44.64 |
|
S.K.D.C |
Trade Waste Collection |
£28.17 |
|
S.K.D.C |
Cemetery Rates |
£207.09 |
|
Who Let’s Your Dog Out |
Dog Bin Emptying(Final) |
£162.00 |
|
S.K.D.C. |
Planning Application |
£379.00 (April) |
c. The Approval List for staff payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved to accept the Approval List for staff payments amounting to £2071.15.
and authorise the Clerk to make the payments.
b. The Approval List for BACS/DD Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Approval List for BACS/DD Payments and authorise the Clerk to make the following payments.
|
A Newton |
Community Cleaner expenses |
£73.70 |
|
British Gas |
Electricity |
£146.42 |
|
David Sayer |
Chair Allowance |
£100.00 |
|
Edge IT |
Licence |
£670.20 |
|
Edge IT |
End of year training |
£67.50 |
|
ICCM |
Subscription |
£105.00 |
|
SLCC |
Subscription 1/3rd |
£50.00 |
|
Tidy Gardens & Grounds |
Grass Cutting |
£587.00 |
e. The Clerk confirmed that the Parish Hall Business Rates are nil.
f. The SLCC Subscription was due at £150.00. The Clerk confirmed this would be shared between Ancaster, Wilsford, and Silk Willoughby. It was proposed, seconded and
Resolved to pay 1/3 of the subscription amounting to £50.00.
g. The ICCM Subscription was due at £105.00. It was proposed, seconded and
Resolved: to pay the £105.00 subscription.
17.Policies
a. The following policy had been circulated to all Cllrs.
• Lone Working Policy
It was proposed, seconded and
Resolved to accept the above policy, and one copy would be given to the Community Cleaner, and one placed on the website.
18.Training
a. The LALC Training Schedule March 2025 had been circulated to all Cllrs. The Clerk reminded Cllrs if they wished to take part in any training to contact her to book a place.
19.Date of Next Meeting.
a. The dates of the next meetings was confirmed as 19 May 2025 starting with the Annual Parish Meeting at 7.00pm followed immediately by the Annual General Meeting and Parish Council Meeting in the Parish Hall Annexe.
There being no further business the meeting closed at 8.30pm
Chair …………………………………….
Ancaster Parish Council
19 May 2025