January 2026 Agenda
ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL
Parish Clerk: Denise Gascoyne 82 Ermine Street ANCASTER NG32 3QP
Tel: 01400 230745 email: denise.gascoyne@ancasterpc.org
Website: https://ancaster.parish.lincolnshire.gov.uk/
30 December 2025
Dear Councillor,
You are hereby summoned to attend the meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on TUESDAY 06 January 2026 in the Parish Hall at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. They are welcome to stay for the remainder of the meeting but can take no further part in proceedings.
Denise Gascoyne
Parish Clerk
1. Chair’s Welcome and Housekeeping Arrangements.
2. Apologies for absence To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of Interests and any written requests for dispensation.
4. To approve and accept as a true record the notes of the closed meeting of the Parish Council held on 15 December 2025 and to authorise the Chair to sign the official minutes.
5. Report from County Cllr/District Cllr.
a. Mercia Drive/Charles Avenue/Arne Close – report from meeting with Highways
b. Update on proposed 40mph Speed Limit West Willoughby.
6. Chair Update.
a. Update on Fire Report Mid UK
7. Planning.
a. S25/2120 Planning application for Discharge of Conditions Barns North of Sudbrook House
b. S25/2194 Retrospective planning permission for Conservatory 25a Ermine Street
c. S252229 No objections to a single storey classroom block with ancillary accommodation Ancaster C of E Primary School.
8. Highways/Policing/Speed watch.
a. Update on grants for Speed Indicator Devices (SIDs)
b. HGVs through Sudbrook
c. Update on clearing footpath A153 Rookery Lane to West Willoughby
d. Update on implementation of 30mph Speed Limit West Willoughby
9. Parish Clerk Update.
a. To discuss updating the Emergency Plan.
b. Discontinuation of electrodes and Charge Pak batteries from February 2026
10. Correspondence.
a. Community Resilience Newsletter
b. SKDC Draft Design Code and Engagement Phase 11
c. The Clerk
d. LALC e-news
e. SKDC Commemorative Events Spring 2026
f. Your thoughts on Lincolnshire County Council Survey closes 26.01.26.
g. LCC Town and Parish Newsletter November and December 2025
h. Lincolnshire Crime and Policing Survey
i. Local Government Reorganisation Programme Update
j. ICCM Winter 2025
k. Rail Watch December 2025
11. Cemetery/Newton Meadow/Orchard.
a. Update
12. Grass Cutting/Grounds Maintenance.
a.Update on SKDC Arborist Playing Field Car Park/Angel Court.
b. Report from A Newton on standard of work from contractor
c. Update on work bordering Playing Field/School
13. Policies and Procedures – to approve and adopt.
• Annual Investment Strategy 2025/2026
14. Parish Hall.
a. Update on Annexe
b. Update on Contract
15. Report from Cllrs.
a. Cllr Pearsey Local Government Reorganisation 04.11.25
16. Playing Field.
a. Update
17. Finance.
a. To resolve to approve and accept Bank Reconciliations, Bank Transfers, and Cashbook (already circulated) to 31 December 2025 and for Chair to sign.
b. To resolve to approve and accept Staff BACS Payments as per the Approval List (already circulated) and authorise the Chair to sign and Clerk to make the payments.
c. To resolve to approve and accept other BACS/DD Payments as per the Approval List (already circulated) and authorise the Chair to sign and Clerk to make the payments.
d. To confirm Precept of £34750 had been requested.
e. To discuss Insurance Parish Council/Playing Field.
18. Training.
a. LALC Training Bulletin December 2025
19. Date of Next Meeting.
a. To confirm the date of the next meeting as Tuesday 10 February 2026 at 7.30pm in the Parish Hall.