Consent To Hold Contact Information
ANCASTER PARISH COUNCIL
82 Ermine Street Ancaster Grantham Lincs
Email: denise.gascoyne@ancasterpc.org
Tel No: 01400 230745
Consent to Hold Contact Information General Data Protection Regulations(Service)
I agree that I have read and understand Ancaster Parish Council’s Privacy Notice. I agree by signing below that the Council may process my personal information for providing information and corresponding with me.
I agree that Ancaster Parish Council can keep my contact information data for an undisclosed time or until I request removal.
I have the right to request modification on the information that you keep on record.
I have the right to withdraw my consent and request that my details are removed from your database.
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Name |
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Date of birth if under 18 |
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Parental/Guardian consent for any data processing activity |
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Address |
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Telephone Number |
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Email address |
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Signature |
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Date |
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For office use only:
Guidance Notes Data Sharing Checklist – systematic data sharing
Scenario: You want to enter into an agreement to share personal data on an ongoing basis is this form relevant and the sharing justified? Read the below:
Key points to consider:
What is the sharing meant to achieve?
Have you assessed the potential benefits and risks to individuals and/or society of sharing or not sharing?
• Is the sharing proportionate to the issue you are addressing?
• Could the objective be achieved without sharing personal data?
Do you have the power to share?
Key points to consider:
• The type of organisation you work for.
• Any relevant functions or powers of your organisation.
• The nature of this information you have been asked to share (for example was it given in confidence?)
• Any legal obligation to share information (for example a statutory requirement or a court order)
If you decide to share
It is good practice to have a data sharing agreement in place
As well as considering the key points above, your data sharing agreement should cover the following issues:
• What information needs to be shared
• The organisation that will be involved
• What you need to tell people about the data sharing and how you will communicate that information.
• Measures to ensure adequate security is in place to protect the data.
• What arrangements need to be in place to provide individuals with access to their personal data if they request it?
• Agreed common retention periods for the data
• Processes to ensure secure deletion takes place.
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Date Data received |
Date consent received and approved for data to be held |
Data received as phone, email, hard copy or other |
Data approved to be shared with the below |
Removal of consent received |
Date data disposed of and method of disposal actioned |
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