December 2019 Minutes
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 16 DECEMBER 2019 AT 7.30PM IN THE PARISH HALL ANNEXE
Present: Cllr D Sayer (Chairman) Cllrs Ms C Fleming (Vice Chairman)
Cllrs Mrs V Nelson, A Rock, J Leighton, N Barker, Ms E Ruggaber,
Dr J Entwistle and A Newton
In attendance: District Cllr Mrs Rosemary Kaberry-Brown, 2 members of the public and Denise Gascoyne Parish Clerk
Public Forum:
The members of the public gave a brief update on the Quarry activity. They have a very active Action Group and have found in their experience that LCC will only consider ‘expert opinion’ as opposed to mere ‘views and opinions’ of residents although approximately 200 individual comments were lodged in July as part of the Public Consultation. They are fundraising to present LCC with written legal representation and produce technical reports. They asked the parish council if they could provide a donation towards this. As this was not on the agenda it would be added to the Agenda in January for discussion.
The meeting began at 7.57pm
1.Chairman’s Welcoming Remarks:
The Chairman Cllr D Sayer welcomed everyone to the meeting.
2.Apologies for absence:
The Clerk confirmed that apologies for absence with valid reasons had been received from Cllr Mrs Pearsey and Cllr G Nelson.
It was proposed, seconded and
Resolved: that apologies for absence with valid reasons be accepted from Cllr Mrs Pearsey and Cllr G Nelson.
3.Declarations of Interest: There were none.
4.To approve and accept as a true record the notes of the meeting held on 18 November 2019 and to authorise the Chairman to sign the minutes.
It was proposed, seconded and
Resolved: that the minutes of the meeting held on 18 November 2019 be approved and accepted as a true record. These were signed by the Vice-Chairman.
5.Report from County Councillor/District Councillors:
County Cllr R Wootten and District Cllr I Stokes were unable to attend. District Cllr Mrs Kaberry Brown gave a brief overview of district council issues including more planning applications than ever were being received by SKDC.
County Cllr Wootten had sent an update on Highways issues raised in previous meetings.
Dropped Kerb West View – after 01 April 2020.
He had said that it was the responsibility of the landowner to keep the ditches clear in Sudbrook. Cllr Newton reported that the water was from Heath Lane and not anything to do with the residents. The access pipe had been cleared by residents. A quote had been obtained to clear the dyke and Cllrs suggested we get the work done and ask Highways to reimburse us.
It was proposed, seconded and
Resolved: to send the quotation to County Cllr Ray Wootten and request a site visit to the area.
6.Speed Watch:
a. The keypad had been purchased and we were just waiting for it to be fitted.
7.Highways Issues:
a. Cllr Rock had calculated the ‘development units’ and density of development for West Willoughby in line with the current speed limit policy. He had requested County Cllr Wootten to request a Highways Officer to look at his findings. County Cllr Wootten had said that Cllr Richard Davis had asked him to submit a report to him to examine and see if he can help with the reduction to the speed limit on the A153.
It was proposed, seconded and
Resolved: to ask County Cllr Wooten to forward his report to Cllr Rock before sending to Cllr Richard Davis
8.Parish Clerk Update:
a. Anglian Water had confirmed an order had been put through to repair the track due to flooding Mercia Drive.
b. Cllr J Leighton reported he was pursuing the bus shelter grant. He needed to confirm that it was a dedicated bus stop and who owned the land. He would report back at a future meeting.
c. Nothing further had been received from East Midlands Trains re non-payment of fares between Grantham and Sleaford.
d. The Clerk had contacted Insp Gary Stewart re no reply to emails to PCSO Mooney. He said she was currently away from work and did not know when she would be back.
e. The Collections Development Officer at LCC had requested we renew the loan of Deae Matres Sculpture for a further 5-years We had also on loan to them a Roman Milestone and Roman Altar Stone. They had asked if we could provide a valuation, so they are effectively covered by insurance. The Collections Development Officer said they would consult an archaeologist and report back. The Loans in Written Agreement Form had been received and signed by the Clerk and returned to Lincolnshire Archives
f. A parishioner had requested that the bench opposite the Post Office should be classed as a ‘Talking Bench’. These had been seen elsewhere in the country. Cllr V Nelson handed out some examples of the sign. Cllrs suggested that three signs were laminated and placed on the benches for a trial period. If successful, contact Viking Signs re permanent signs.
It was proposed, seconded and
Resolved: Cllr V Nelson laminate three signs and place on the benches corner of Water Lane, Ermine Street and Church Lane for a trial period.
9.Correspondence:
a. LCC Admissions Policy – circulated to all Cllrs
b. ICCM November/December issue – circulated to Cllr Newton and Cllr Dr Entwistle
c. Glasdon Catalogue – passed to Cllr Leighton
d. LALC Weekly Updates – circulated to all Cllrs
e. Railfuture December 2019 – circulated to Cllr Newton. Cllr Newton commented that stations were to be given a deep clean and ticket machines installed.
f. ICCM 1-day training events – circulated to Cllr Newton and Cllr Dr Entwistle
10.Cemetery/Newton Meadow/Churchyard:
a. Cllr Dr Entwistle reported that another unsafe headstone had been discovered. Cllr Newton would put a notice on the grave.
b. Cllr D Entwistle reported that the audit on the SW section of the cemetery had been completed. She would now contact Edge IT for log in details.
c. Nothing further to report re the CES (Conservation and Enhancement Scheme except moles were active at present.
d. Cllr Newton had contacted Lincolnshire Wildlife Trust re the increase in traffic using the track along Church Lane. There is a sign ‘no vehicles’ which is ignored, and the track is now rutted and not in a fit condition for pedestrians. LWT have no objection to a vehicle barrier being put in place. Cllrs discussed this fully and several people needed access to the track. Therefore, it was proposed, seconded and
Resolved: not to pursue this any further at this time.
11.Grass Cutting/Grounds Maintenance:
a. Cllr Newton reported no quotations had been received from the contractors who had expressed an interest. The Clerk to remind them.
12.Finance:
a. The Approval List of BACS Payments had been circulated to all Cllrs. These had been checked by Cllr Sayer.
It was proposed, seconded and
Resolved: to authorise the BACS payments amounting to £1504.70 as per the approval list.
b. The Approval List for cheque payments had been circulated to all Cllrs. The invoices had been checked by Cllr Sayer.
It was proposed, seconded and
Resolved: to authorise the following cheque payments. The cheques were signed by Cllr Sayer and Cllr Ms C Fleming
101396 Proweb Anti-Virus/Support 2 laptops £60.00
101397 Cllr Dr Entwistle Travelling Expenses – training £26.10
101398 D Gascoyne Night latch/Combi Keysafe £92.94
101399 Railfuture Annual Subscription £25.00
c. The bank reconciliations, transfers and cashbook to 30 November 2019 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: to accept the bank reconciliations, transfers, and cashbook to 30 November 2019.
d. A quotation for £1450 had been received to supply and install LED panels in main hall and above the stage in the parish hall. This include alterations to the wiring, disposal of existing fittings and hire of tower scaffold.
It was proposed, seconded and
Resolved: the Clerk to request a second quotation.
e. The draft budget had been discussed by the Finance Working Party. Amendments had been made. It was suggested that we raise the Precept by the rate of inflation 1.8% to £26781.00. This will give a 0.70% increase on Band D charge that will be shown on the Council Tax Bill.
It was proposed, seconded and
Resolved: that we raise the Precept by the rate of inflation to £26781.00
13.Planning:
a. S19/2010 Planning application to remove Mulberry Tree Ancaster Hall.
It was proposed, seconded and
Resolved: to make no comments on this application.
b. No further correspondence had been received on land northside of Willoughby Road. It was proposed, seconded and
Resolved: The Clerk request an update.
c. S19/1510 Planning permission had been granted for erection of detached double garage 9 Paddock Close. FOR INFORMATION ONLY
d. S19/1966 Planning permission had been granted to retain existing display walls and display stone products, Quarry Sleaford Road. FOR INFORMATION ONLY
e. S19/1694 Planning permission for construction of single garage 12 Brookside. FOR INFORMATION ONLY
14.Parish Hall:
a. Cllr G Nelson had sent his apologies to the meeting, so there was no update on the cycle storage for the parish hall.
15.Playing Field:
a. Cllr Sayer told the meeting a playing field meeting had been held on 25 November. Notes had been circulated to all Cllrs.
b. The meeting had discussed the possibility of a garden/picnic area and Cllr Dr Entwistle was asked to liaise with the school.
16.Report from Councillors:
a. The Emergency Plan launch had taken place on 09 December. Cllr Newton reported that it had been a successful evening. The plan had been signed and was now on the Ancaster and Wilsford websites.
b. Cllrs Ms E Ruggaber and Dr Entwistle were discussing options re Community Engagement. They would be looking at coffee mornings and suggestions boxes. They would report back to a future meeting.
17.Sudbrook and West Willoughby Village Hall:
a. The letter of support had been forwarded to the committee for change of area of benefit.
b. SKDC no longer supplied signs for ‘no dog fouling’ and suggested we ask our District Cllr for a donation from their Ward Member Grant. District Cllr Rosemary Kaberry-Brown did not consider this an appropriate cause to be donating to. She would contact SKDC direct.
18.Training:
a. The new training events had just been circulated; these would be included on the next Agenda.
19.Date of Next Meeting:
It was noted that the date of the next meeting would be 20 January 2020 at 7.30pm in the parish hall annexe.
There being no further business the meeting closed at 9.26pm
It is important to understand that the information given above represents notes of the meeting which took place and do not become Minutes of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL until accepted or otherwise at the following meeting.