July Agenda
ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL
Parish Clerk: Denise Gascoyne 82 Ermine Street ANCASTER NG32 3QP
Tel: 01400 230745 email: denise.gascoyne@ancasterpc.org
http://parishes.lincolnshire.gov.uk/Ancaster
13 July 2020
Dear Councillor,
You are invited to the meeting of ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL which will take place via ZOOM on Monday 20 July at 7.30pm.
The meeting will begin with a 10-minute Public Forum. Anyone wishing to attend the virtual meeting should email the Clerk denise.gascoyne@ancasterpc.org so an invitation can be sent.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 16 June 2020 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a.
b. Cllr R Kaberry Brown – unstable Church Wall
6. Speed Watch:
7. Highways Issues:
8. Parish Clerk Update:
a. Update on bus shelter grant
b. To discuss complaint from Ancaster Post Office
9. Correspondence:
a. Updates from ICCM
b. Railwatch
c. Rail Lincs June 2020
d. Letter from the Community Cleaner – for information
e. ICCM Summer 2020
f. LCC parish council community newsletter
g. LALC e-news 29.06.20 and 06.07.20
h. Lincoln to Ancaster Water Pipeline Anglian Water
i. ICCM updates
j. Latest news from ICO
k. Clerks and Councils Direct
l. Confirmation insurance has continued for loan of Deae Matres Sculpture, tombstone, and milestone
m. SKDC Parish Update
n. Local Councils Update
10. Cemetery/Newton Meadow/Churchyard:
a. To discuss resurfacing with pathways in cemetery
b. CES Agreement Budget 2020/2021 – Cllr Newton
11. Grass Cutting/Grounds Maintenance:
a. Update on grass cutting contract – Cllr Newton
b. Contractor Complaint
c. To discuss the purchase of bulbs for village gates etc
12. Finance:
a. To resolve to approve BACS Staff Payments as per the approval list – circulated to Cllrs prior to the meeting.
b. To resolve to approve Cheque/DD Payments as per the approval list – circulated to Cllrs prior to the meeting
c. To note retrospective payment for sanitising equipment
d. To resolve to accept Bank Reconciliations, Bank Transfers and Cashbook
e. To appoint councillor (not Chairman) to verify bank reconciliations and sign bank statements once a quarter. (Financial Regulations 2.2.)
f. To confirm that the utility supplier for electricity can still be paid by variable direct debit (Financial regulations 6.7)
g. Confirmation Bank details etc have been passed to the Chairman in a sealed envelope (Financial Regulations 6.9)
h. Confirmation Data Protection is due for renewal £35.00 DD August 2020
13. Planning: To consider and make observations on all planning applications.
a. Report from Planning Committee Meeting re the Quarry.
b. Update on land North side of Willoughby Road.
c. S20/0948 Planning application for alterations and extensions to existing house The Paddock 24 Angel Court.
14. Parish Hall:
a. Update on re-opening village and community halls.
b. To confirm we are looking to engage a window cleaner
c. Update on blinds for annex/main hall
d. To discuss new stage curtains and fittings
e. To discuss refurbishing floor
f. To discuss heaters in parish hall annexe
15. Policies and Procedures: to accept amendments and updating of the following:
* Standing Orders
* Financial Regulations
* Annual Investment Strategy 2020/2021
* Risk Assessment for the resumption of Council meetings in public
16. Report from Councillors:
a. Update on parish meeting May 2021
17. Training:
a. To confirm further virtual training is available for the new website
18. Date of Next Meeting:
a. To confirm the next meeting as 21 September – format to be confirmed
19. To resolve to move into closed session in accordance with the Public (Admission to Meetings) Act 1960 due to the confidential nature of the business about to be discussed in relation to the following matters:
a. Playing Field