September 2020 Agenda
ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL
Parish Clerk: Denise Gascoyne 82 Ermine Street ANCASTER NG32 3QP
Tel: 01400 230745 email: denise.gascoyne@ancasterpc.org
http://parishes.lincolnshire.gov.uk/Ancaster
15 September 2020
Dear Councillor,
You are invited to the next meeting of ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL which will take place via ZOOM on Monday 20 September 2020 at 7.30pm.
The meeting will begin with a 10-mnute Public Forum. Anyone wishing to attend the virtual meeting should email the Clerk denise.gascoyne@ancasterpc.org so an invitation can be sent.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 21 July 2020 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. County Cllr R Wootten - Community Works Gangs
b. District Cllrs – update on Church Wall/Garage
6. Parish Clerk Update:
a. Residents concern over speeding through West Willougby.
b. Complaint from parishioners re non collection of fairs on trains to/from Ancaster.
7. Correspondence:
a. Rail Technology Magazine – forwarded to Cllr Newton and Cllr Sayer
b. Local Councils Update August 2020 – circulated to all Cllrs
c. ICCM Updates – forwarded to Cllrs Newton, Dr J Entwistle and Cllr Sayer
d. LCC Town & Parish updates – circulated to all Cllrs
e. Rural Services Network – circulated to all Cllrs
f. SKDC August and September Update – circulated to all Cllrs
g. LALC e-news updates – circulated to all Cllrs
h. Public Consultation for Public Space Protection Orders – on notice board
i. Local Councils Update September 2020
j. LALC Newsletter No.173 – circulated to all Cllrs
k. BT Phone Kiosk Consultation Deadline for response 10 November 2020
l. Clerks & Councils Direct – forwarded to Cllr Sayer
m. LALC Annual Report 2019/2020 – forwarded to Cllr Sayer
n. ICCM August 2020 magazine – forwarded to Cllr Newton
o. Confirmation parish council meetings should still take place digitally without face-to-face contact if at all possible.
p. The Clerk – forwarded to Cllr Sayer
8. Cemetery/Newton Meadow/Churchyard:
a. Update on Cemetery Path re-surfacing
9. Grass Cutting/Grounds Maintenance:
a. Confirmation LCC have been invoiced for their contribution to urban safety grass cutting
b. Confirmation overgrown trees on Church Lane – reported.
c. Confirmation bulbs have been received and will be planted next month.
10. Finance:
a. To resolved to accept Staff BACS Payments retrospectively – details circulated at time of payment
b. To resolve to accept BACS Payments retrospectively – details circulated at time of payment
c. To resolve to approve Staff BACS Payments as per the approval list – circulated to Cllrs prior to the meeting.
d. To resolve to approve Cheque/DD Payments as per the approval list – circulated to Cllrs prior to the meeting
e. To resolve to accept Bank Reconciliations, Bank Transfers and Cashbook to July 2020 and August 2020.
f. To confirm NALC, Pay Award as from April 2020
g. Confirmation External Auditor Report and Certificate 2019/2020 has been received from PKF Littlejohn.
h. Confirmation LCC have paid their contribution towards grass cutting.
11. Planning: To consider and make observations on all planning applications.
a. Update on Sudbrook Quarry planning application
b. Update on Land North side of Willoughby Road
c. S20/1083 Proposed building of 1 4-bedroom residential property with integral garage Long Meadow Sudbrook – comments sent
d. PL//0046 Planning permission for extension to Shed 1B(and 1A) to form covered storage area New Earth Solutions (West) Ltd
e. PL/0056 Planning permission for proposed reinstatement of building 3b, replacement of building 4 and erection of building 4b New Earth Solutions(West) Ltd
f. S20/0948 Planning permission for alterations and extension to existing house The Paddock 24 Angel Court.
g. S20/1150 Section 73 to vary condition 2 to increase width of 2 storey extension 12 Meadowbrook and Planning permission 01 September
h. S19/2167 Possible breach of conditions
i. S20/1169 Planning application for erection of up to 96 dwellings(access to be considered only)
j. S20/1138 Planning application to take 1/3 tree down from the crown 14 Roman Way.
k. S20/1404 Discharge of Condition 3 of planning application S19/2167 102 Ermine Street.
l. PL/0047 Planning permission for installation of liquid natural gas storage tank with ambient vaporisers, hardstanding, security fencing and landscaped earth bunding. New Earth Solutions(West)Ltd
m. Pl/0048 Planning permission with conditions hazardous substances consent for the installation of a liquid gas natural gas storage tank with ancillary ambient vaporisers, hardstanding, security fencing and landscaped earth bunding. New Earth Solutions(West)Ltd
n. To consider the possibility of creating a Neighbourhood Plan
o. PL/0096/20 Planning application for installation of modular staff amenity and training building New Earth Solution(West)Ltd
p. S20/1483 Planning application single storey extension to existing outbuilding for use as a music room Norwood Rookery Lane Sudbrook
q. Report of alleged breach of planning conditions The Old Barn 14a Ermine Street
12. Parish Hall:
a. Confirmation we have employed a window cleaner
b. Update on reopening the parish hall
13. Playing Field:
a. Report on 3 yearly tree inspection
14. Report from Councillors:
a. Update on Bus Shelter
b. Update on Parish meeting in May 2021
15. Training:
a. Update on refresher training for the new website
16. Date of Next Meeting:
a. To note the date of the next meeting as 19 October 2020 – format to be decided.