December 2022 Minutes
MINUTES OF ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL MEETING WHICH WAS HELD ON MONDAY 12 DECEMBER 2022 IN THE PARISH HALL ANNEXE.
Present: Cllr D Sayer(Chair) Cllr J Leighton(Vice-Chair)
Cllrs Dr Entwistle, A Rock, N Barker and A Hollick
In Attendance: County Cllr R Wootten, District Cllr I Stokes, one member of the public and Denise Gascoyne Parish Clerk
Public Forum: None
The meeting began at 7.30pm
1.Chair’s Welcoming Remarks:
The Chair David Sayer welcomed everyone to the meeting.
2.Apologies for Absence:
a. The Clerk reported that apologies for absence with valid reasons had been received from Cllrs Fleming and Pearsey. It was proposed, seconded and
Resolved: to accept apologies for absence with valid reasons from Cllrs Fleming and Pearsey.
3.Declarations of Interest: None
4.To approve and accept as a true record the notes of the Parish Council Meeting held on 21 November 2022. It was proposed, seconded and
Resolved: that the notes of the meeting held on 21 November 2022 be accepted as a true record. These were signed by the Chair.
5.Report from County Councillor/District Councillor:
a.County Cllr Wootten had spoken at the LCC meeting on behalf of the Parish Council. The decided to impose a 40mph speed limit from the petrol station to West Willoughby, but not through West Willoughby. However, there was a suggestion this could be amended. Cllr Rock suggested that this should be looked at as a whole. He said there was no need for another speed survey through West Willoughby as this would be an ‘open road survey’ which would result in the same results. They need to acknowledge West Willoughby has 25 points and if they follow their own initiative the speed limit should be 40mph.
Cllr Rock thanked County Cllr Wootten for speaking on our behalf and captured everything in a few sentences. He said it was a very good representation.
b. Cllr Wootten said he had spoken to LCC about future development in Ancaster. The Junction at Wilsford Lane, the width of Wilsford Lane and a possible crossing on Ermine Street.
c. District Cllr Stokes said that a meeting had been arranged by SKDC with the residents of Angel Court to discuss the Community Centre. He would report back at a future meeting.
6.Speed Watch:
a. Nothing further to report.
7.Highways Issues:
a. The Chair had reported the blocked gullies in Ancaster to LCC Highways. In reply they said they had requested a full survey and cleanse of the surface drains which utilises a third-party company and not the standard gully tanker. A date for the work had not yet been received.
b. Reports of flooding on Wilsford Lane one evening had been received. The Chair had visited the site and the response team were on site clearing gullies and looking to solve the issue with the help of sandbags. They were back the following morning and a LCC survey van was looking into the issue. The Chair thanked LCC as the response was timely, professional and exactly what was required.
8.Parish Clerk Update:
a. The LRF Project Support Officer had contacted Parish Councils re the status of their Emergency Plans. The Clerk had given a status report and that latest template had been received. Ancaster and Wilsford hold a joint Emergency Plan, therefore the Chairman Simon Davey from Wilsford Parish Council, Andrew Newton and the Clerk would meet to update the Emergency Plan.
b. The King’s Coronation had been set for 06 May 2023. As no guidance had been submitted it was decided to keep this on the Agenda.
9.Correspondence:
a. Civility & Respect Newsletter – circulated to all Cllrs.
b. Traffic restrictions for information – circulated to all Cllrs.
c. LALC e-news – circulated to all Cllrs.
d. Grantham Transport Strategy – circulated to all Cllrs.
e. Local Councils Update
10.Cemetery and Newton Meadow:
a. Nothing to report.
11.Grass Cutting/Grounds Maintenance:
a. Nothing to report.
12.Finance:
a. The Bank Reconciliations, Bank Transfers and Cashbook to 30th November had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Bank Reconciliations, Bank transfers and Cashbook to 30th November. These were signed by the Chair.
b. The Approval List for Staff BACS Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Approval List for Staff BACS Payments amounting to £1695.97 and authorise the Clerk to make the payments.
c. The Approval List for BACS/DD Payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Approval list for BACS/DD Payments and authorise the Clerk to make the following payments
Prowebs Anti-Virus with remote support £80.00
Selby’s Office Stationery (50%) £413.89
James Bell Maintaining Website £30.00
Prowebs Updating EdgeIT Issues £40.00
d. NALC had forwarded the National Salary Award for clerks 2022-2023. This had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept this and to backdate it to April 2022 as per NALCs instructions.
e. The Clerk confirmed the Bank Mandate had been updated for all HSBC accounts. FOR INFORMATION ONLY.
f.The Finance Working Party had met, and the budget had been circulated to all Cllrs. After a short discussion and with the increased costs for utilities, it was proposed, seconded and
Resolved: to accept the Finance Working Party’s proposal of £28500 a slight increase of 2.10%.
g. The Clerk confirmed that PKF Littlejohn would remain as the external auditor until 2027. FOR INFORMATION ONLY.
13.Planning:
a. Comments needed to be submitted by 06 January on the consultation on potential mineral sites nominated for allocation in the updated Lincolnshire Minerals and Waste Local Plan. As Cllr Pearsey had already submitted comments, it was proposed, seconded and
Resolved: to request Cllr Pearsey to liaise with the Clerk and forward the comments by 06 January.
b. Further objections had been submitted re the boundary at ‘The Willows’ Wilsford Lane development
c.PL/0123/22 Planning application for installation of free standing and roof mounted PV Panels and siting of containerised battery storage units New Earth Solutions(West)Ltd. It was proposed, seconded and
Resolved: to make no comments on this application.
d. S22/2168 Planning permission for non-material amendment application to remove the chicanes located in front of and between plots 91-92 and 76-77 and replace with a change in the road surface material. FOR INFORMATION ONLY
14.Parish Hall:
a. One estimate had been received for heating in the parish hall. It was proposed, seconded and
Resolved: to request another quotation.
15.Report from Councillors:
a. Cllr Fleming had sent her apologies but submitted an update on HGV Ban. This had been circulated to all Cllrs and would be discussed at the next meeting.
b. Cllr Dr Entwistle confirmed the Welcome Pack was now finished and should be on the website and in the next few months the suggestion boxes would be placed.
16.Playing Field:
a. The Playing Field had maintenance on the field, and as we are the owners we are we can pay the invoice. The Cricket Club, Playing Field and Football Clubs will pay towards the cost.
17.Training:
a. Cllr Hollick had recently attended the zoom meeting on Cemetery management. She said it was very informative and well ran.
18.Date of Next Meeting:
a. The date of the next meeting was confirmed as 16 January 2023 in the parish hall annexe at 7.30pm.
The Chair wished everyone a Happy Christmas and Happy New Year.
There being no further business the meeting closed at 20.13pm
Signed: ……………………………..
Chair: Ancaster Parish Council
16 January 2023
It is important to understand that the information given above represents notes of the Parish Council Meeting which took place on 12 December 2022 and do not become Minutes of ANCASTER PARISH COUNCIL until accepted or otherwise at the next Parish Council Meeting.