January 2020 Minutes
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 20 JANUARY 2020 AT 7.30PM IN THE PARISH HALL ANNEXE
Present: Cllr D Sayer(Chairman) Cllrs G Nelson, Mrs V Nelson, Ms C Fleming,
A Newton and N Barker
In attendance: County Cllr R Wootten, District Cllrs Mrs R Kaberry-Brown, 1 member
Of the public and Denise Gascoyne Parish Clerk
Absent: Cllrs A Rock, Dr J Entwistle, Cllr J Leighton, Cllr Mrs J Pearsey and Cllr Ms E Ruggaber
Public Forum:
The member of the public asked the Parish Councils if they had any comments on the SKDC Local Plan 2011-2036 Notice of Publication of the Inspector’s Report. County Cllr Wootten said he would be reviewing the report and would report back to the parish council.
Cllr Newton asked if there were signs that could be put up saying ‘This is a Community Watch Area’ The Clerk would investigate.
Residents had reported that they believed that a change of use had been made at Ant House Farm. District Cllr Mrs Kaberry Brown would investigate.
The Clerk reported a leak in the heating system. A plumber was coming on Tuesday to drain the system and repair it on Wednesday.
District Cllr Kaberry-Brown said that once the bus shelter is in situ there should be a light at the top of Rookery Lane/A153 and would like lights down Rookery Lane where the children must walk to catch the bus.
The meeting began at 7.45pm
1.Chairman’s Welcoming Remarks:
The Chairman Cllr D Sayer welcomed everyone to the meeting.
2.Apologies for Absence:
The Clerk confirmed that apologies for absence with valid reasons had been received from Cllr A Rock, Cllr Dr J Entwistle, Cllr J Leighton, Cllr Mrs J Pearsey and Cllr Ms E Ruggaber
It was proposed, seconded and
Resolved: that apologies for absence be accepted from Cllr A Rock , Cllr J Leighton, Cllr Mrs J Pearsey and Cllr Dr J Entwistle.
3.Declarations of Interest: Cllr D Sayer Item 13(c).
4.To approve and accept as a true record the notes of the meeting held on 17 December 2019 and to authorise the Chairman to sign the official minutes.
It was proposed, seconded and
Resolved: that the minutes of the meeting held on 17 December 2019 be approved and accepted as a true record. These were signed by the Chairman.
As District Cllr Mrs Kaberry-Brown and Cllr A Newton had to leave early. It was proposed, seconded and
Resolved: to move items 10 and 11 forward.
District Cllr Mrs Kaberry-Brown and Cllr Newton left the meeting at 8.10pm
Meeting closed at 8.10pm to assist with fall.
Meeting reopened 8.40pm
5.Report from County Councillor/District Councillors:
a. County Cllr Wootten reported that the Highways manager had apologised as he thought the repairs to the kerbing on the A153 had been completed. He had said that the work was due to start on the 16th January depending on the weather and should be completed by the end of January.
County Cllr Wootten also reported that outstanding issues would be deferred until all potholes had been repaired. New contractors would be taking over in April 2020. The Highways Manager was to be awarded a budget for minor repairs in the area as from April 2020.
County Cllr Wootten said that the Sudbrook Quarry application was still out for review with the applicant until 31 January 2020.
b. District Cllr Mrs Kaberry Brown reported that it had been suggested that she pay for dog fouling signs for the former village hall site at Sudbrook. She said this was not what the council allowance was for.
6.Speedwatch:
a. The keypad had been purchased for the parish hall, and just needed installing.
7.Highways Issues:
a.County Cllr R Wootten had spoken to Richard Davis re speed reduction West Willoughby and asked him to review the policy. He had said that once the bus shelter was in situ at the top of Rookery Lane/A153 he would look at it favourably. County Cllr Wooten suggested a 40mph limit through West Willoughby all the way along to the 30mph sign at Ancaster.
8.Parish Clerk Update:
a. As Cllr Leighton had sent his apologies, the bus shelter for Rookery Lane/A153 was deferred until the next meeting.
b. Cllr Mrs Nelson reported that she had a favourable response to the ‘Happy to Chat’ bench. The sign had been placed on the one opposite the post office.
9.Correspondence:
a. LALC Clustering conclusion for respondents – circulated to all Cllrs
b. ICCM Winter edition – passed to Cllr Newton
c. LCC e-newsletter – circulated to all Cllrs
d. The Clerk – passed to Cllr Ms C Fleming
e. A thank you card had been received from St Martin’s Church – FOR INFORMATION ONLY
f. Clerks and Councils Direct – passed to Cllr Ms C Fleming
10.Cemetery/Newton Meadow/Churchyard:
a. The War Grave sign had been received just after Christmas. Cllr Newton had fixed it to the Cemetery gate. A photograph would be sent to the Commonwealth War Graves Commission.
b. The Cemetery Audit had been completed and spreadsheets updated. Cllr Newton would be meeting with Cllr Dr Entwistle on Monday to discuss uploading the data.
11.Grass Cutting/Grounds Maintenance:
a. The closing date for grass cutting for the season 2020/2021 was 31 January 2019. Cllr Newton reported that two companies had shown an interest. However, one had declined to quote. Therefore, it was proposed, seconded and
Resolved: to award the contract to EnvironmentSK.
b. The Parish Agreement letter from LCC for 2020/2021 had been received. This would be signed by the Clerk and returned as in previous years.
c. County Cllr Wootten agreed to further investigate the flooding of the Sudbrook ditches.
12.Finance:
a. The Approval List of BACS payments had been circulated to all Cllrs. These had been checked by Cllr Sayer.
It was proposed, seconded and
Resolved: to authorise the BACS payments amounting to £ 1504.70 as per the approval list.
b. The Approval List for cheque payments had been circulated to all Cllrs. The invoices had been checked by Cllr D Sayer.
It was proposed, seconded and
Resolved: to authorise the following cheque payments. The cheques were signed by Cllr Sayer and Cllrs Ms C Fleming.
101400 LALC Training Scheme £150.00 101401 D Gascoyne Expenses Sept-Dec 2019 £63.95 101402 S.K.D.C Trade Waste Bins £45.50 101403 EnvironmentSK Grass Cutting £1262.40 101404 A Newton Misc. expenses £12.23 DD Opus Energy Electricity £85.94 101405 CommuniCorp Subscription £60.00
c. The bank reconciliations, transfers and cashbook to 31 December 2019 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: to accept the bank reconciliations, transfers, and cashbook to 31 December 2019.
d. At the last meeting the Sudbrook ‘Against the Quarry’ action group had been represented and spoken in length at the Public Forum. They had requested a donation towards their legal costs. The Clerk had contacted LALC for guidance. The reply had been circulated to all Cllrs. After a short discussion, it was proposed, seconded and
Resolved: as no further information had been received, this would be left in abeyance until the next meeting.
e. Anglian Water have not sent any water rate bills since December 2018. The Clerk has chased by telephone on numerous occasions to be told they would be updated. An email has now been sent. The last invoice received was paid on 17 December 2018 amounting to £132.66. It was proposed, seconded and
Resolved: to continue to press for water rate bills.
f. Three quotations had been received for the supply of LED lighting in the parish hall. After a short discussion, it was proposed, seconded and
Resolved: to award the contract to James Hull Lunn & Partners Contracting Limited
13.Planning:
a. The Clerk had contacted the SKDC Enforcement Officer on 18 December 2019 requesting an update on land northside of Willoughby Road. To date no reply had been received.
b. S19/2010 Planning permission for removal of T1(Mulberry Tree) Ancaster Hall. FOR INFORMATION ONLY.
c. S19/2167 Planning application for 2-storey extension to rear and single storey extension to front/rear including external remodelling. 102 Ermine Street.
It was proposed, seconded and
Resolved: to make no comments on this application.
d. South Kesteven Local Plan 2011-2036 Notice of Publication of the Inspector’s Report had been circulated to all Cllrs. (see Public Forum)
14.Parish Hall:
a. Cllrs discussed cycle storage at the parish hall. After a short discussion it was proposed, seconded and
Resolved: to go for the cheaper option, either fixed to the floor or the wall. Cllr G Nelson to liaise with the Clerk
15.Playing Field:
a. The Clerk reported the Annual Play Inspection had been completed, and the report received. There was nothing major, and the working party should be able to complete most of the ‘actions’ required.
16.Report from Councillors:
Cllr Newton suggested the ‘Big Clean’ at SKDC look at the state of the footpath between the crossroads and Rookery Lane on the A153. It should be cut back to its original 15 metre width.
As there had been a fall in the parish hall car park. It was proposed, seconded and
Resolved: to ask the contractor to repair the existing light and put a new light in the car park.
The First Aid Box in the parish hall needed replenishing. Some of it was out of date and there was no contents list.
It was proposed, seconded and
Resolved: to purchase a new First Aid Box and accident book.
Cllrs agreed the heating system was old and needed replacing. This would be repaired initially but the Parish Hall working party would investigate prices and different types of heating.
Cllrs reported the state of the High Dyke from lorries leaving Copper Hill Quarry. It did not appear that the Wheel wash was being used nor lorries sheeted. There were also reports of lorries using King Street. It was proposed, seconded and
Resolved: to write to the LCC Senior Planning Enforcement Officer
Both Cllr Dr Entwistle and Cllr Ms E Ruggaber had sent their apologies but said that suggestion boxes could be purchased for approx. £40.00. It was proposed, seconded and
Resolved: to purchase suggestion boxed
17.Training:
a. Councillor Training Sessions LALC Offices 04.02.20 6.00pm-9.00pm –
b. Planning Process Sleaford Town Hall 06.02.20 6.00pm-9.00pm –
c. Councillor Training Day LALC Offices 12.02.20 10.00am-4.00pm –
d. Employment Law. Resolving conflict & Code of Conduct Cranwell Village Hall 26.02.10 10.00am-3.00pm
18.Date of Next Meeting:
a. It was noted that the date of the next meeting would be 17 February 2020 at 7.30pm in the parish hall annexe.
There being no further business the meeting closed at 9.10pm
It is important to understand that the information given above represents notes of the meeting which took place and do not become Minutes of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL until accepted or otherwise at the following meeting.