October 2020 Minutes
MINUTES OF ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL MEETING HELD VIA VIDEO LINK (ZOOM) AT 7.30PM ON MONDAY 19 OCTOBER 2020.
Present: Cllr D Sayer(Chairman) Cllrs Mrs V Nelson, J Leighton, J Barker, A Newton, Dr J Entwistle and Mrs J Pearsey
In attendance: District Cllr I Stokes and J Bell
Absent: Cllrs Ms M Fleming, Cllr A Rock, Cllr G Nelson and
Cllr Ms E Ruggaber
Public Forum:
Due to LCC, who host out website, changing website providers, James Bell had been employed by the parish council to set up the new parish council website and to transfer the information from the old site to the new site. He explained what the process was and said it should be ready to go live by the next parish council meeting in November. The Chairman thanked Mr Bell for his work so far.
The plans had been passed for the proposed Quarry at Sudbrook and District Cllr I Stokes had attended the meeting. He said he was extremely disappointed that none of the objections had been taken into consideration. The Chairman stated he had been extremely disappointed with LCC’s process regarding representing the population of Sudbrook.
Regarding planning application S20/1169, District Cllr Stokes said that in the original District Plan there were no houses on that side of Wilsford Lane where now it was proposed 96 could be built. Cllr Sayer said he believed a Section 106 agreement should be put in now, before any planning for the houses is submitted, now it is only outline. A date had not yet been decided to discuss this by the planning authority.
District Cllr Stokes said an article in The Railway Magazine had said it would be reviewing its performance issues, and this may be the time to promote Ancaster.
Simon Pattision New Earth Solutions(West) Ltd former Mid Uk had sent a report which had been circulated to all Cllrs.
The meeting began at 7.50pm
1.Chairman’s Welcoming Remarks:
The Chairman Cllr Sayer welcomed everyone to this video meeting and said it would probably be March before we would be able to hold a proper face to face meeting.
2.Apologies for absence:
The Clerk reported that apologies for absence with valid reasons had been received from Cllrs Ms C Fleming, A Rock and G Nelson.
It was proposed, seconded and
Resolved: that apologies for absence with valid reasons be accepted from Cllrs Ms C Fleming, A Rock and G Nelson.
3.Declarations of Interest:
Cllr D Sayer declared an interest in Item 12(c).
4.To approve and accept as a true record the notes of the meeting held on 21 September 2020. The notes had been delivered to the Chairman for signing.
It was proposed, seconded and
Resolved: by a show of hands that the Minutes of the Meeting held on 21 September 2020 be accepted as a true record. The Chairman signed the minutes, and these would be returned to the clerk.
5.Report from County Councillor/District Councillor:
a.County Cllr R Wootten had sent his apologies. He had said that Tamar will only pay for passing places on Rookery Lane which was part of the planning approval. He had said that the only additional work which could be requested would be the road to be resurfaced. Cllr Wootten had said that full widening and a footpath would only be carried out with extra government funding.
It was proposed, seconded and
Resolved: to request the road be resurfaced.
b. The Clerk had reported the state of the wall r/o 16 Angel Court. An acknowledgement had been received from SKDC, but nothing further.
c. The Chairman had a memory stick with pictures of the flooding in Sudbrook Carlton Road. Cllr Barker had spoken with the resident and it was agreed that this was the responsibility of Lincolnshire County Council. Cllr Sayer would forward the information to Cllr Newton who would discuss this with the resident and then a course of action would be decided.
6.Speed Watch:
a. The Clerk had forwarded Cllr Rock’s calculations to all Cllrs. After a short discussion it was proposed, seconded and
Resolved: to refer this back to County Cllr Wootten and ask him to check the policy again.
a.The Clerk reported that Qty.17 30mph and Qty.4 40mph passive signs had been ordered and paid for. Cllr Mrs Nelson asked if two of the 40mph passive signs could be positioned up the Highdyke.
7.Parish Clerk Update:
a. The Clerk had contacted East Midlands Trains who confirmed they are not collecting fares now due to Covid-19. They could not confirm whether the proposed ticket machine would be installed at Ancaster Station. However, they did confirm that they had no intention whatsoever of removing Ancaster as a stop. They confirmed that only could only happen if another train operator took over the route.
b. The Clerk confirmed she had responded to the BT Phone Kiosk Consultation stating the parish council would prefer the kiosk to stay as an operating phone kiosk.
c. Unsubstantiated rumours had been heard that Moor Closes and Ancaster Valley footpaths may be shut to the public. Cllr Newton reported that it was being overused. Reports that litter and dog mess was being left in the valley had not been substantiated. It was agreed all we could do was to raise awareness to keep dogs on leads when sheep were in the field.
d. An update on the website had been discussed in the Open Forum. However, after a short discussion it was proposed, seconded and
Resolved: to pay Mr Bell a monthly fee for the website, to keep it up to date and add anything requested.
e. Remembrance Sunday was discussed by Cllrs. Cllr Barker agreed to lay a wreath at West Willoughby on the Sunday and the Clerk agreed to lay a wreath on the 11 November. It was proposed, seconded and
Resolved: to purchase two poppy wreaths as in previous years.
8.Correspondence:
a. ICCM updates – circulated to Cllrs Newton, Sayer, and Dr Entwistle.
b. LCC Newsletter – circulated to all Cllrs.
c. Local Councils Update October 2020 – circulated to all Cllrs.
d. Railwatch – forwarded to Cllr Newton.
e. SKDC Parish Updates – circulated to all Cllrs.
f. LALC County Committee vacancies – circulated to all Cllrs.
g. LALC e-news – circulated to all Cllrs.
h. LCR (Local Council Review) forwarded to Cllr Sayer.
9. Cemetery/Newton Meadow:
a. Cllr Newton reported that the resurfacing of the cemetery paths had been done to a good standard and was pleased with the work done. There had been extras which Cllr Newton explained.
It was proposed, seconded and
Resolved: to pay the additional on top of the original estimate.
b. Cllr Newton had contacted Natural England for permission to place a black metal seat in the cemetery on behalf of a family. He was still waiting for a reply.
10.Grass Cutting/Grounds Maintenance:
a. Cllr Newton reported that the last of the village cuts had been completed. He said there could potentially be one more in the cemetery. Outstanding works included the hedge on Wilsford Lane, and annual pairing back of hedgerows.
The bulbs had all been circulated and were planted near the gates. As one bag had some rotten bulbs in the company had replaced them. These would be placed near the seats in the village and in the planters near Wilsford Lane.
11.Finance:
a. An Approval List for the following BACS Payments had been circulated retrospectively.
It was proposed, seconded and
Resolved: by a show of hands to accept the following payments
Lincolnshire County Council Passive speed signs £210.00
SLCC Bookshop Neighbourhood Planning £29.30
b. The Approval List for Staff BACS payments had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the Staff BACS payments amounting to £1832.15 and to authorise the Clerk to make the payments.
c. The Approval List for BACS payments had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the followings BACS payments and to authorise the Clerk to make the payments
Lunn & Partners Electricity repairs £45.24
Selby Office Supplies Stationery £85.16
Environment SK Grass Cutting £684.23
Proweb Microsoft 365 laptop £60.00
VBC Premier Blinds Vertical Blinds £498.00
Alyson Hire Cemetery footpaths £5190.00
d. The Bank Reconciliations, Bank Transfers and Cashbook to 30th September had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: by a show of hands to accept the Bank Reconciliations, Bank Transfers and Cashbook to 30th September.
e. Two estimates had been received for replacement windows and a new fire door in the annexe. These had been circulated to all Cllrs. After a short discussion, it was proposed, seconded and
Resolved: to accept the price of DNE Property Services.
f. The clerk confirmed the second half of the Precept £13390.50 had been received. FOR INFORMATION ONLY
g. The draft budget had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to hold a Finance Meeting before the next parish council meeting and report back.
h. After a recent report of fraud, the Clerk felt that the financial security of the parish council should be tightened. After a short discussion, it was proposed, seconded and
Resolved: that Cllr Fleming Vice Chairman receive copies of the bank statements and sign them and check the accounts on a regular basis.
12.Planning:
a. This had been discussed in the 5(a) above.
b. SKDC Planning Policy Public Consultation 12.10.20 to 23.11.20 circulated to all Cllrs.
c.S20/1404 Discharge of Condition 3 of planning application S19/2167 102 Ermine Street. FOR INFORMATION ONLY
d.S20/1138 Planning permission to remove 1/3 White Populus 14 Roman Way. FOR INFORMATION ONLY.
3. PL/0114/20 Planning application for change of use of Building 11 to accommodate waste plastic recovery and pelletising plant operation. New Earth Solutions(West)Ltd
It was proposed, seconded and
Resolved: to make no comments on this application.
13.Parish Hall:
a. Nothing further to report.
14.Playing Field:
a. The football clubs had asked the parish council if they could help with the purchase of new floodlights for the playing field. They would be on the former bowling green behind trees, so they could not be seen from Wilsford Lane or shine on any property. The floodlights already in situ were earning money after paying the electricity, as they were rented out to teams. The new floodlights could be used for other sports. After a short discussion it was proposed, seconded and
Resolved: an interest free loan of a maximum of £1000.00 would be given on receipt of costings etc.
15.Report from Councillors:
a. Cllr Leighton had contacted the person recommended by LCC but said he felt the original contactor was the best choice, although through Coronavirus there was a delay in the supply of the bus shelter. He was in the process of contacting the contractor to lay the base.
16.Training:
a. None to report at this meeting.
17.Date of Next Meeting:
a. The date of the next meeting was confirmed as 16 November 2020.
There being no further business the meeting closed at 20.57pm
Signed:……………………………..
Chairman Ancaster Parish Council
16 November 2020
It is important to understand that the information given above represents notes of the Virtual (ZOOM) Meeting which took place on 19 October 2020 and do not become Minutes of ANCASTER PARISH COUNCIL until accepted or otherwise at the next meeting.