February 2020 Minutes
MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 17 FEBRUARY 2020 AT 7.30PM IN THE PARISH HALL ANNEXE
Present: Cllr D Sayer (Chairman)
Cllrs N Barker, J Leighton, A Rock, Mrs V Nelson, and Dr J Entwistle
In Attendance: District Cllr I Stokes, 1 member of the public and Denise Gascoyne (Parish Clerk)
Absent: Cllrs A Newton, Ms C Fleming, Mrs J Pearsey, Ms E Ruggaber and
G Nelson
Public Forum:
The member of the public asked if there was anything further to say about the Local Plan. The Chairman said the plan had now been agreed and until a planning application was submitted there was no further action.
Cllr Mrs V Nelson had had a request from parishioners to ask if the footpaths could be cleared up the High Dyke to where the grass starts. Cllrs said we should ask SKDC.
The Clerk mentioned that when emptying the dog bin in the centre of Sudbrook there was also cat litter in the bin. It was agreed a sign should be put up – dog waste only. Cllr Sayer would also put a note on Facebook.
The meeting began at 7.45pm
1.Chairman’s Welcoming Remarks:
The Chairman Cllr D Sayer welcomed everyone to the meeting.
2.Apologies for Absence:
The Clerk reported that apologies for absence with valid reasons had been received from Cllrs A Newton, Ms C Fleming, Mrs J Pearsey, Ms E Ruggaber and G Nelson.
It was proposed, seconded and
Resolved: that apologies for absence be accepted from Cllrs A Newton, Ms C Fleming, Mrs J Pearsey, Ms E Ruggaber and G Nelson
3.Delcarations of interest:
Cllr D Sayer Item 13(h) Planning
4.To approve and accept as a true record the notes of the meeting held on 20 January 2020 and to authorise the Chairman to sign the official minutes.
It was proposed, seconded and
Resolved: that the minutes of the meeting held on 20 January 2020 be approved and accepted as a true record. These were signed by the Chairman.
5.Report from County Councillor/District Councillor:
District Cllr I Stokes said the SKDC budget was likely to be an increase of £5.00 on Band D Properties. Also, the police budget would significantly increase. He asked if we had any problem with flooding in the area. We had received no reports.
6.Speed Watch:
Cllr D J Entwistle reported there is a Speed Watch training session on 24 February at Belton at 7.00pm for any interested parties. Cllr D Sayer agreed to put this on Facebook.
7.Highways Issues:
a. The kerbing on the A153 had not been repaired. The would be reported again to LCC
b. LCC had reported that there is an ongoing issue re Copper Hill Quarry. They would report back – see 13(d)
c. County Cllr Wootten had agreed to contact the landowners on Carlton Road re flooding from Heath Lane.
d. A parishioner had written to Dr Caroline Johnson MP and County Cllr Wootten re HGV’s through Ancaster. County Cllr Wootten had replied saying he would request a weight limit through the village. He also suggested a priority island near the co-op.
It was proposed, seconded and
Resolved: to support a request for a weight limit through the village and a priority island near the co-op
e. A report from a parishioner stated that a short drainage grip had been dug at the foot of Fir Tree Lane, but the road is still flooding. County Cllr Wootten had forwarded this to Highways.
8.Parish Clerk Update:
a. The Clerk confirmed the track on Mercia Drive had now been repaired by Anglian Water.
b. The Clerk confirmed a new Accident Book and First Aid Kit had been purchased.
c. Cllrs discussed whether to invite guests to the Annual Parish meeting on 18 May 2020. Suggestions were Tamar-Selby, Highways Manager, someone from LCC Planning.
It was proposed, seconded and
Resolved: to contact them and see if they are available.
9.Correspondence:
a. Lincolnshire Environmental Award 2020 – circulated to all Cllrs.
b. LALC Weekly updates – circulated to Cllrs.
c. Local Councils Update – forwarded to Cllrs D Sayer and Cllr J Leighton
d. LCC Parish & Town Council update newsletters November 2019 and January 2020 – circulated to all Cllrs.
e. Broxap Litter & Recycling Bins Catalogue
f. Temporary Traffic restriction Sudbrook Level Crossing 21.00hrs 7.3.20 to 07.00hrs 13.03.20. FOR INFORMATION ONLY
g. North Rural Panel Meeting with Marc Jones 28.3.20 at Dry Doddington village hall
10.Cemetery/Newton Meadow/Churchyard:
a. A donation of £20 had been received for facilitating the internment of Ashes in Ancaster cemetery.
It was proposed, seconded and
Resolved: to buy some plants for the cemetery
b. LCC had asked an archaeologist for an insurance value for on loan items. The milestone and tombstone were estimated at £1000.00 and the mother goddess stone £3000.00.
It was proposed, seconded and
Resolved: to accept these valuations.
11.Grass Cutting/Grounds Maintenance:
a. A revised quotation had been received from EnvironmentSK with Appendix B and the Closed Churchyard removed. These have now been taken back in house by S.K.D.C
12. Finance:
a. The Approval List of BACS payments had been circulated to all Cllrs. These had been checked by Cllr Sayer. It was proposed, seconded and
Resolved: to authorise the BACS payments amounting to £1548.70 as per the approval list
b. The Approval list for cheque payments had been circulated to all Cllrs. These had been checked by Cllr Sayer. It was proposed, seconded and
Resolved: to authorise the following cheque payments. The cheques were signed by Cllr Sayer and the Clerk Mrs D L Gascoyne as no other signatory was present.
101406 Cllr A Newton Misc. cemetery expenses £40.15 101407 Proweb Email domain & licence £79.99 101408 Edge It Licence £550.20 101409 Lunn & Partners LED Lighting £1500.00 101409 Lunn & Partners Outside light £196.61 101410 C Brooks Elect 5-year elect testing £520.00 101411 Cllr J Entwistle Suggestion Boxes £74.89 DD Opus Energy Electricity £120.16
c. The bank reconciliations, bank transfers and cashbook to 31 January 2020 had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the bank reconciliations, bank transfers and cashbook to 31 January 2020.
d. Cllrs discussed the donation request by the Quarry Action Group. As no further information had been received, it was proposed, seconded and
Resolved: to defer this to the next meeting
e. The Clerk had contacted Anglian Water who said that Ancaster Parish Hall had been deregistered. They had said they would investigate re registering the parish hall. They also said there was a credit on the account of £497.01 and asked if this should be offset against future bills. The Clerk said she wished to draw a line under what had happened previously, and they agreed to pay the £497.01 into our account.
13.Planning:
a. S19/2203 A planning application had been received to rebuild existing planter bed Ancaster Hall 13 Ermine Street.
It was proposed, seconded and
Resolved: to make no comments on this application.
b.S19/1966 Planning permission to retain existing display walls and for the use of land for display of stone products Castle Quarry. FOR INFORMATION ONLY.
c. Cllr Sayer had received a copy of SKDC Local Plan. He reported that this had been passed on 31 January. The plan would last for five years. County Cllr Wootten had said for Ancaster the land needed must provide 131 homes. Wilsford Lane site capacity 96
LV-H1 2021/22 – 25. 2022/2023 – 25. 2023/2024 – 25 and 2024/2025 – 21.
LV-H2 2022/23 – 20 2023/2024 – 15.
d. The enforcement officer at LCC had stated as no breach of planning conditions have been identified, no action will be taken at this time at Copperhill Quarry. However, the site will continue to be monitored.
e.S19/1831 Planning application for two storey extension 64 Ermine Street.
It was proposed, seconded and
Resolved: to make no comments on this application.
f.S19/1927 Planning permission for re-covering of the south porch roof in terne-coated steel St Martins Church. FOR INFORMATION ONLY.
g.S20/0152 Planning application to remove dead limbs on Yew Tree The Old Vicarage.
It was proposed, seconded and
Resolved: to make no comments on this application
h.S19/2167 Planning application and additional information two storey extension to rear and single storey extension to front/rear including external remodelling. 102 Ermine Street
It was proposed, seconded and
Resolved: to make no comments on this application.
I. Cllrs asked if anything further had been heard about change of use to Ant House Farm. The Clerk was asked to remind District Cllr Mrs Kaberry-Brown
14.Parish Hall:
a. The leak had been temporarily fixed in the pipework in the parish hall. However, this system was now so old it really needed replacing.
It was proposed, seconded and
Resolved: to look for a Heating Engineer Consultant and to explore different heating systems
b. Cllrs D Sayer, N Barker, A Rock and G Nelson agreed to meet before the meeting on16 March 2020 at 7.00pm to look at what is needed in the parish hall. Cllr Ruggaber would also be invited as she is a member of the working group.
15.Playing Field:
a. The Clerk had circulated the notes of the last meeting held on 10 February 2020. Cllr Sayer reported that we were now the Trustees and the charity had been changed to read Ancaster Parish Council instead of individual names.
Cllr Dr Entwistle reported that the school were interested in a garden project on the playing field. She would also ask if they would be going back to garden at the station.
16.Sudbrook and West Willoughby Village Hall:
a. A ward grant request had been submitted to District Cllr Mrs Kaberry-Brown for the purchase of a marquee for future events.
17.Reports from Councillors:
a. The suggestion boxes had been purchased and would be housed in two places in Ancaster. Cllr Dr Entwistle and Cllr E Ruggaber would decide.
Cllr Dr Entwistle also said she had contacted St Martin’s Church and they would be happy to have Cllrs at a coffee morning. She would look further into this.
b. Cllr J Leighton had done a lot of research in the purchase of a bus shelter for the top of Rookery Lane A153. He suggested a wooden one, less maintenance. A concrete base would need to be put down before the shelter could be installed. The grant form was misleading but did need in writing Highways permission to site the shelter.
It was proposed, seconded and
Resolved: to contact Highways and request permission and for Cllr Leighton to fill in the grant form.
c. Cllr Nelson had sent his apologies. He had sent a link to the cycle storage, which the clerk had missed. This would be found, and cycle storage chosen.
18.Training:
a. The Chairman and Clerk will be attending Website Training on 06 March from 9.30am to 11.30 at Honington Grange.
19.Date of next meeting:
a. The date of the next meeting was confirmed as 16 March 2020 in the parish hall annexe.
There being no further business the meeting closed at 9.05pm
It is important to understand that the information given above represents notes of the meeting which took place and do not become Minutes of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL until accepted or otherwise at the following meeting.