November 2021 Agenda
09 November 2021
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 15 November 2021 in the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. They are welcome to stay for the remainder of the meeting but can take no further part in proceedings.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Parish Council held on 21 September 2021 and to authorise the Chairman to sign the official minutes.
5. Vacancy for Parish Councillors:
a. Confirmation we have two vacancies and can co-opt.
6. Report from County Councillor/District Councillor:
a. Update (if any) Speed Reduction West Willoughby
b. To discuss tactile crossing and alternatives (crossing design requirements circulated)
c. To request new ‘Ermine Street’ sign opposite Wilsford Lane.
d. Update on request for name plates on gates
7. Speed Watch:
a. Report from Cllr Newton re Speed Watch Day of Action and new safety campaign.
8. Highways Issues:
a. Update on dropped kerb – work authorised 05.05.21
b. Creating a petition to get Ermine Street resurfaced.
c. To request road sweeper for Sudbrook
9. Parish Clerk Update:
a. To receive and accept report – already circulated
b. Update on Pads/Battery Defibrillator Sudbrook
c. Update on pigs West Willoughby
d. Review of Policies
e. Reports of anti-social behaviour
f. Tree St Martin’s Way update
g. Notice board in Sudbrook beyond repair
10. Correspondence:
a. Local Councils Update October and November 2021
b. LALC e-news.
c. Temporary traffic restriction B6403 High Dyke (between Caythorpe Heath Lane and Church Lane North Rauceby) as and when required 26.11.21-17.12.21.
d. Annual OPCC Policing Precept Survey
e. Train Technology email magazine
f. LCC Town & Parish Newsletter
g. Rail Lincs
h. Local Transport Consultation
i. County Views Residents Panel
j. Outdoor Gym Equipment
k. Town & County Parish Update (amended)
l. ICCM Updates
11. Cemetery and Newton Meadow:
a. Update on Community Orchard planting.
b. Update on DEFRA Cemetery Controls and what it means to Ancaster Ccemetery
12. Grass Cutting/Grounds Maintenance:
a. To produce list for SKDC Big Clean due in December
b. Update on Treescape Tree Planting
c. Woodland Trust free trees
d. “Tree Council – Branching Out”
e. Identify additional work requirements
13. Finance:
a. To accept retrospective staff payments as per the Approval List October 2021
b. To accept retrospective BACS/DD payments as per the Approval List October 2021
c. To approve Bank Reconciliations, bank transfers and Cashbook to 31 October 2021.
d. To resolve to approve staff BACS Payments as per the Approval List.
e. To resolve to approve BACS/DD Payments as per the Approval List
f. To consider Precept after Finance working party meeting.
g. Confirmation E-on energy prices rising from 01.12.21 for Sudbrook phone box
14. Planning: To consider and make observations on all planning applications.
a. Update on land north side Willoughby Road.
15. Parish Hall:
a. To confirm CCTV had been installed at the parish hall
b. To discuss the provision of Cycle/Rack store.
c. Report from Parish Hall working party.
16. Playing Field:
a. Tree Survey – Ancaster School
17. Report from Councillors:
a. Cllr Sayer – Christmas lights/switch on
18. Training:
a. Cllr Mrs Hollick – Training Day 20 October
19. Resolution to move into Closed Session – Staffing Issues:
a. To propose that in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and the public be temporarily excluded, and they are instructed to withdraw
20. Date of Next Meeting:
a. To confirm the date of the next meeting as 13 December 2021 at 7.30pm in the Parish Hall Annexe
b. To reschedule January meeting to 24 January 2022