September 2021 Agenda
13 September 2021
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 20 September 2021 in the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 19 July 2021 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. Update on Speed Limit (if any) West Willoughby.
b. Update on tactile crossing Ermine Street
6. Speed Watch:
a. Update from Cllr Newton.
7. Highways Issues:
a. Update on dropped kerb - work authorised 5.5.21.
b. Update on Sudbrook ditches and flooding – Cllr Newton
8. Parish Clerk Update:
a. To discuss the purchase of a Queen’s Platinum Jubilee Beacon
b. LALC AGM 06 October Bentley Hotel
c. Confirmation Cllr Newton has completed the Flood Risk Survey
d. Update on request to investigate generator noise.
9. Correspondence:
a. LALC e-news – circulated to all Cllrs.
b. Local Councils Updates – circulated to all Cllrs.
c. ICCM Updates – circulated to Cllrs Newton, Sayer, Dr Entwistle and Mrs A Hollick
d. Dry Stone Wall training
e. LCC Town & County July 2021 newsletter – circulated to all Cllrs.
f. Bus Service Improvement Plan Engagement Survey – circulated to all Cllrs.
g. Temporary Traffic Restriction Rookery Lane(Between A153 and point 75m Northwest Fir Tree Lane as and required between 27.09.21 and 08.10.21
h. E-on price change for Sudbrook Phone Box.
i. Temporary Traffic Restriction Public Right of Way 50m North and 30m South of Ancaster level crossing (originally 16.8.21 to 5.9.21) now extended to 3.10.21
j. Temporary Traffic Restriction Water Supply Repair Waterwell Lane 11.10.21 to 13.10.21 as and when required.
k. Invitation to Grantham Transport Strategy Workshop – circulated to all Cllrs.
l. Anglian Water Strategic Pipeline update – circulated to all Cllrs.
m. Clerks and Councils Direct
n. Local Council Review
o. The Clerk
p. Preparation for Remembrance 2021 – circulated to all Cllrs.
q. CAB invitation 13.10.21 – circulated to all Cllrs
r. LALC Annual Report – circulated to all Cllrs.
s. ICCM Journal August 2021
10. Cemetery/Newton Meadow:
a. Update on Moor Closes grass cutting.
11. Grass Cutting/Grounds Maintenance:
a. Tree Planting for Parish Councils – circulated to all Cllrs.
b. To produce list for SKDC Big Clean due in December.
12. Finance:
a.To accept retrospective payments made during August 2021
b. To accept retrospective Staff BACS Payments made during August 2021
c. To resolve to approve BACS/DD Payments as per the approval list – circulated to Cllrs prior to the meeting, and to authorise the Clerk to make the payments.
d. To resolve to approve Staff BACS Payments as per the approval list – circulated to all Cllrs prior to the meeting and to authorise the Clerk to make the payments.
e. To resolve to accept Bank Reconciliations, Bank Transfers and Cashbook to 31 July 2021 and 31 August 2021, and Chairman to sign.
f.To approve cashbook for Playing field on 31 July 2021 and 31 August 2021.
g. To confirm first draft budget will be circulated before next meeting.
h. PWLB updated guidance and terms – circulated to Finance working party.
13.Planning: To consider and make observations on all planning applications.
a. S20/1857 Appeal against refusal of planning for garage with rooms above 63 Ermine Street – Appeal allowed, and planning permission granted.
b. Addition of restricted byway 1156 and record part of restricted byway 12 with a width – further correspondence – circulated to planning working party. FOR INFORMATION ONLY
c. S21/1227 work allowed to top and crown Cotoneaster tree 19a Ermine Street. FOR INFORMATION ONLY
d. S20/0287 Certificate of lawful use or development(proposed) alterations to existing wall to incorporate additional residential land 19a Ermine Street.
e. S21/1452 Discharge of Condition 3 (Existing materials) Condition 5 (Ground investigation) Condition 6 (Tree Protection Scheme) Long Meadow Sudbrook FOR INFORMATION ONLY
f. S21/1127 Planning permission single storey rear extension 2 Heath Farm Cottages Sudbrook. FOR INFORMATION ONLY
g. PL/0087 No objections to retention of fire suppression system water storage Tank New Earth Solutions (West)Ltd.
h. S21/1352 Planning application to trim back 2 trees 17b Ermine Street.
i. S21/1596 Planning application to fell White Poplar and reduce limbs on Maple and Sycamore The Surgery 12 Ermine Street.
j. S21/1029 Approval of details reserved by condition Sudbrook House.
k. Enquiry as to whether silos need planning permission between West Willoughby and Sudbrook.
l. S21/1452 Approval of Details reserved by condition Long Meadow Sudbrook
14. Playing Field:
a. Confirmation Loan Agreement has been signed between APC and Ancaster Football Club.
15. Parish Hall:
a. To discuss upgrade of toilets
b. To replace fire door in main hall
16. Vacancy for Parish Councillor:
a. Confirmation we may co-opt a parish councillor.
17. Report from Councillors:
a. Cllr Sayer – Christmas Tree
b. Cllr Mrs A Hollick – Grantham Transport Strategy Workshop
18. To resolve to adopt the following updated policies.
a. Data Breach Policy – circulated to all Cllrs.
b. Data Protection Policy – circulated to all Cllrs.
c. Social Media Policy – circulated to all Cllrs.
19. Training:
a. Precept Calculator Training Edge IT Systems – 10.30am 07.10.21 – Clerk to attend
b. Understanding the Planning System 28 September 1pm-4pm – Face to face venue TBA
c. New councillor 19.10.21 10am-1am Zoom
d. New councillor 19.10.21 6pm-9pm Zoom
e. Councillor Training Day 20.10.21 10am-4.00pm Cranwell village hall
f. Understanding the planning system 23.11.21 6pm-9pm Zoom
20. Date of Next Meeting:
a. To note the date of next meeting as 18 October 2021