July 2021 Agenda
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 19 July 2021 in the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. Anyone wishing to attend the Parish Council meeting MUST inform the Clerk by Friday 16 JULY.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 21 June 2021 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. Update on Speed Limit West Willoughby
b. Update on substantial patching/resurfacing Ermine Street
c. Confirmation Cllr Wootten supports the parish council re pedestrian crossing/safety zone Ermine Street.
6. Speed Watch:
a. Update from Cllr Newton.
7. Highways Issues:
a. Update on dropped kerb - work authorised 5.5.21.
b. Update on Sudbrook ditches and flooding – Cllr Newton
c. Update on Major Scheme
d. To discuss double yellow lines outside school
8. Parish Clerk Update
a. Wall on Church Lane
b. Old Garage
c. Unauthorised removal of tree St Martin’s Way
d. Update on burning contaminated waste.
e. Damage to Scheduled Monument
f. Confirmation the Big Clean will not be visiting until December.
g. Update on Neighbourhood Plan
h. To discuss possible purchase of Queen’s Platinum Jubilee Beacons – see guide already circulated.
i. Update on potholes/puddles on footpath behind Old School.
9. Correspondence:
a. Railwatch – forwarded to Cllr Newton.
b. LALC e-news – circulated to all Cllrs.
c. ICCM updates – circulated to Cllrs Newton, Dr. Entwistle and D Sayer
d. Neighbourhood Policing – circulated to all Cllrs.
e. ICCM Summer 2021 – passed to Cllr Newton.
f. Pre planning enquiry former landfill site Fir Tree Lane Sudbrook
g. Railfuture – passed to Cllr Newton.
h. Local Councils Update July 2021 – passed to Cllr Sayer.
i. LCC Broadband Connectivity – circulated to all Cllrs.
j. Cemetery of the Year Award – circulated to Cllrs Newton Dr Entwistle and D Sayer.
k. The Clerk – passed to Cllr Sayer.
l. Central Lincolnshire Draft Local Plan Consultation - circulated to all Cllrs.
10. Cemetery/Newton Meadow/Churchyard:
11. Grass Cutting/Grounds Maintenance:
a. Confirmation contractor has reimbursed us for broken pot.
12. Finance:
a. To resolve to approve Staff BACS Payments as per the approval list – circulated to Cllrs prior to the meeting and authorise the Clerk to make the payments.
b. To resolve to approve BACS/DD Payments as per the approval list – circulated to Cllrs prior to the meeting, and to authorise the Clerk to make the payments.
c. To resolve to accept Bank Reconciliations, Bank Transfers and Cashbook to 30 June 2021, and Chairman to sign.
d. Confirmation Cllr allowance grant received from Cllr I Stokes
13. Planning: To consider and make observations on all planning applications.
a. S21/1045 Confirmation our comments had been forwarded to Planning.
b. S21/1227 Application to manage cotoneaster and apple tree 19a Ermine Street.
c. PL./0087/21 Planning application (Adjacent Parish Council notification) Retention of fire suppression system water storage tank etc. New Earth Solutions(West)Ltd
14. Playing Field:
a. Update on request for loan
15. Parish Hall:
16. Vacancy for Parish Councillor:
a. Confirmation we may co-opt a parish councillor.
17. Report from Councillors:
a. Cllr J Leighton – report on Planning training session
b. Cllr J Leighton – crossing design requirements.
c. Cllr Dr J Entwistle – school
d. Cllr D Sayer – Christmas Tree/Lights
18. To resolve to adopt the following updated policies.
a. Standing Orders – already circulated
b. Financial Regulations – already circulated.
c. Code of Conduct – already circulated.
19. Training:
20. Date of Next Meeting:
a. To note the date of next meeting as 20 September 2021