February 2021 Agenda
08 February 2021
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL which will take place via ZOOM on Monday 15 February 2021 at 7.30pm.
The meeting will begin with a 10-minue Public Forum. Anyone wishing to attend the virtual meeting should email the Clerk denise.gascoyne@ancasterpc.org by Friday 12th February 2021 with subject and an invitation will be sent.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 18 January 2021 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. Update (if any) – Cllr Wootten – would Parish Council support a weight limit on Ermine Street?
b. Update (if any) – Cllr Stokes
6. Speed Watch:
a. Update (if any)
7. Highways Issues:
a. Notification Rookery Lane patching work scheduled for September 2021.
b. Update on ditches Carton Road Sudbrook
c. Footpath A153 flooding
8. Parish Clerk Update:
a. Confirmation the ‘Big Clean’ team have been asked to clear the footpath from the Old School Water Lane to the railway crossing – due 15.03.21.
b. Update on ‘Old Garage’ Ermine Street
c. Pop Up Create Arts Activity Day – scheduled for 15.04.21.
d. Update on dog bin and waste collection.
e. Report of flooding track adj. 33 Mercia Drive
f. To consider celebrating the Queens Platinum Jubilee 06.02.2022
9. Correspondence:
a. ICCM updates – forwarded to Cllrs Newton, Dr J Entwistle and D Sayer
b. LALC e-news – circulated to all Cllrs.
c. LIVES – request for donation.
d. LCC Town & Parishes Newsletter Jan 2021 – circulated to all Cllrs.
e. Local Councils Update Jan/Feb 2021 – forwarded to Cllr Sayer.
f. RSN Rural Funding Digest. Feb edition.
g. Public Sector newsletter – circulated to all Cllrs.
10. Cemetery/Newton Meadow:
a. To discuss grave identification and quotations received
b. Update on Community Orchard and Community Wildlife Grant
c. Update on Edge IT Training
11. Grass Cutting/Grounds Maintenance:
a. Confirmation grit bins have been received and filled.
b. Confirmation LCC grass cutting agreement has been returned signed.
12. Finance:
a. To resolve to approve Staff BACS Payments as per the approval list – circulated to Cllrs prior to the meeting.
b. To resolve to approve Cheque/DD Payments as per the approval list – circulated to Cllrs prior to the meeting.
c. To resolve to accept Bank Reconciliations and Cashbook to 31 January 2021
d. To discuss quotations for fruit trees for proposed community fruit orchard
e. Verbal report from Cllr Ms C Fleming RFO – after checking finances.
f. Confirmation all paperwork has been prepared and forwarded to the Internal Auditor – report requested by 16th.
13. Planning: To consider and make observations on all planning applications.
a. S20/1169 Outline planning (amended) erection of up to 96 dwellings(ACCESS TO BE CONSIDERED ONLY) Land north of Wilsford Lane.
b. SKDC Public Planning Consultation – Draft design guidelines Rutland and South Kesteven 29.01.21 to 12.03.21 – circulated to all Cllrs.
c. S21/011 Planning application for equestrian barn, Manage and Horse Walker Sudbrook House.
d. Planning Policy Consultation 05.02.21 to 19.03.21 – circulated to all Cllrs.
e. S21/1021 Planning application for variation of condition 2(approved plans)and 3(materials) Beechwood House West Willoughby.
14. Parish Hall:
a. Update on heating system.
15. Playing Field:
16. Report from Councillors:
a. Bus Shelter – Cllr J Leighton
b. Christmas Tree – Cllrs D Sayer/A Newton
17. Training:
18. Date of Next Meeting:
a. To note the next meeting as 15 March 2021 via Zoom
19. To resolve to move into closed session in accordance with the Public (Admission to Meetings) Act 1960 due to the confidential nature of the business about to be discussed in relation to the following matters:
a. To award the Grass Cutting Contract – cost comparison circulated