October 2021 Agenda
11 October 2021
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL to be held on 18 October 2021 in the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. They are welcome to stay for the remainder of the meeting but can take no further part in proceedings.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 21 September 2021 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. Update (if any) Speed Reduction West Willoughby
b. To discuss tactile crossing and alternatives.
6. Vacancy for a Parish Councillor
a. To co-opt a parish councillor
7. Speed Watch:
a. Report on a new Road Safety Campaign.
8. Highways Issues:
a. Update on dropped kerb – work authorised 05.05.21
b. Confirmation resurfacing/patching works Rookery Lane 08.11.21 to 25.11.21
c. Patching Works Ermine Street 01.02.22
9. Parish Clerk Update:
a. Update on request for ‘nameplate’ on white gates.
b. Update on GDPR
c. Update on pads and battery for defibrillator Sudbrook Phone Box.
d. Update on purchase and siting of ‘Tommy’
10. Correspondence:
a. Local Councils Update
b. LALC – e-news
c. Railwatch
d. NHS Public Consultation
e. LCC Parish Council Newsletter
f. Concerns regarding byway over Pottergate Road
g. Emergency Traffic Restriction Amendment Public Right of Way Ancaster Crossing. Closure extended to finish 14.11.21 restrictions as and when required
h. ICCM Updates
i. Proposed Council Tax Support Scheme 2022/2023
11. Cemetery and Newton Meadow:
a. Update from Cllr Newton.
12. Grass Cutting/Grounds Maintenance:
a. Update on delivery of outstanding trees for the Community Orchard.
b. Update of trees from LCC
13. Finance:
a. To resolve to approve Staff BACS Payments as per the approval list – circulated to Cllrs prior to the meeting.
b. To resolve to approve Cheque/DD Payments as per the approval list – circulated to Cllrs prior to the meeting
c. To resolve to accept Bank Reconciliations, Bank Transfers and Cashbook
d. To confirm LCC have paid their contribution of £557.87 towards grass cutting.
e. To discuss first draft of budget
14. Planning: To consider and make observations on all planning applications.
a. S21/1596 Planning approval to fell trees and reduce overhanging limbs The Surgery 12 Ermine Street.
b. S21/1352 Planning permission to cut back trees 17b Ermine Street.
c. Update as to whether planning permission is required for silos West Willoughby.
d. S21/1743 Approval of non-material amendments to permission S20/1857.
15. Parish Hall:
a. Confirmation meeting will take place 25 October
b. CCTV Village Hall prices
16. Playing Field:
a. Request from Primary School to cut back trees following Tree Survey
17. Report from Councillors:
18. Training:
a. Councillor Training Cranwell Village Hall 20.10.21 – Cllrs Mrs Hollick to attend.
b. Report from Clerk re Webinar Precept Calculator Training Edge It.
19. Resolution to move into Closed Session – Staffing Issues:
a. To propose that in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and the public be temporarily excluded, and they are instructed to withdraw.
20. Date of Next Meeting:
a. To confirm next parish council meeting as 15 November 2021.