May 2021 Annual Parish Council Meeting
28 April 2021
Dear Councillor,
You are hereby summoned to attend the ANNUAL MEETING OF ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL MEETING which will take place via ZOOM on WEDNESDAY 05 MAY 2021 at 7.30pm
Denise Gascoyne
Parish Clerk
AGENDA
1. Election of Chairman: To elect the Chairman of the Council and to receive the Chairman’s Declaration of Office
2. Election of Vice Chairman: To elect the Vice-Chairman of the Council and to receive the Vice-Chairman’s Declaration of Office.
3. Election of Finance Officer: To elect Finance Officer to oversee accounts.
4. To receive Declarations of Acceptance of Office and update Members’ Disclosable Pecuniary and other interests of all Parish Councillors.
5. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
6. To declare eligibility and adoption: General Power of Competence.
7. To approve and accept: Calendar of Meetings for the forthcoming year.
8. To approve and accept: The Asset Register to 31.03.21.
9. To approve and accept: The Insurance Policy and resolve to pay the Premium at the Parish Council meeting following the Annual meeting.
10. To elect members to the following working parties:
• Planning
• Cemetery/Newton Meadow
• Grounds Maintenance
• Finance
• Parish Hall
• Highways/Policing/Speed Watch
• Playing Field Representative
11. Finance:
a. To read out, fill in and sign Section 1 – Annual Governance and Accountability Return 2020/2021.
b. To accept and sign Section 2 – Accounting Statement 2020/2021 of the AGAR
c. To accept Statement of Accounts and authorise the Chairman to sign them.
12. To start ordinary Parish Council meeting.