March 2021 Agenda
08 March 2021
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK AND WEST WILLOUGHBY PARISH COUNCIL which will take place via ZOOM on Monday 15 March 2021 at 7.30pm.
The meeting will begin with a 10-minue Public Forum. Anyone wishing to attend the virtual meeting should email the clerk denise.gascoyne@ancasterpc.org by Friday 12 March 2021 with subject and an invitation will be sent.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Council held on 15 February 2021 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. Update from County Cllr R Wootten (if any)
b. Update from District Cllrs Mrs Kaberry-Brown and I Stokes including reply from SKDC re dog waste (if any).
6. Highways Issues:
a. Update on the Old Garage Ermine Street.
b. Update from Cllr Newton re meeting with Highways Officer Carlton Road.
c. Confirmation ‘no waiting restrictions’ will be added to the list for further investigations.
7. Parish Clerk Update:
a. Update on flooding 33 Mercia Drive.
b. To discuss the possibility of returning to Face-to-Face Meetings after 07 May 2021
c. Confirmation Ancaster Arts Day postponed until 05 June.
8. Correspondence:
a. LALC e-news circulated to all Cllrs.
b. ICCM updates – circulated to Cllrs Newton, Dr Entwistle and D Sayer
c. SKDC updates – circulated to all Cllrs.
d. Rail Lincs/Railfuture – forwarded to Cllr Newton.
e. LALC e-news – circulated to all Cllrs.
f. NALC Issue 1 2021 – forwarded to Cllr Sayer.
g. Offer of Sandbags and Sand SKDC – forwarded to Cllr Newton and Cllr Sayer.
h. Environment Agency routine maintenance factsheet – circulated to all Cllrs.
i. Notification Household Recycling Centres to accept all waste from 08 March.
j. ICCM Journal Spring edition – forwarded to Cllr Newton.
k. Local Councils Update – circulated to all Cllrs.
l. Strategic Pipeline update from Anglian Water – circulated to all Cllrs.
m. LCC Town & Parishes Update – circulated to all Cllrs.
n. Clerks and Councils Direct – forwarded to Cllr Sayer.
o. The Clerk magazine – forwarded to Cllr Sayer.
9. Cemetery/Newton Meadow/Churchyard:
a. Update from Cllr Newton – identification of graves.
b. Update from Cllr Newton – rabbit control.
10. Grass Cutting/Grounds Maintenance:
a. Confirmation contract has been signed by EnvironmentSK and order raised.
b. A153 Footpath flooding update.
11. Finance:
a. To resolve to approve Staff BACS Payments as per the approval list – circulated to Cllrs prior to the meeting.
b. To resolve to approve BACS/DD Payments as per the approval list – circulated to Cllrs prior to the meeting.
c. To resolve to accept Bank Reconciliations, Bank Transfers and Cashbook to 28 February 2021.
d. Confirmation grant of £3000 for bus shelter will be received this month.
e. Confirmation Cllr grant towards Orchard received.
12. Planning: To consider and make observations on all planning applications.
a. Definitive Map Modification Order 2019 – Addition of Restricted Byway 1156 and record park of Restricted Byway 12 with a width
b. S20/1083 Planning Permission (on appeal) erection of 4-bedroom residential property with integral garage Long Meadow Sudbrook.
c. PL/0014 Planning application to construct a new showroom and offices Castle Quarry Sleaford Road Ancaster.
d. S20/1169 Notification of Public Speaking at the Planning Committee for erection of 96 dwellings (ACCESS TO BE CONSIDERED ONLY) 17.03.21
13. Parish Hall:
a. Update on opening parish halls.
14. Playing Field:
15. Report from Councillors:
a. Cllr Sayer/Cllr Newton – Christmas Tree
b. Cllr Leighton – Bus Shelter
c. Cllr Newton – Community Orchard
d. Cllr Sayer – communication re activities and groups in the village.
16. Training:
a. Report from Clerk re Accounts and Audit LALC 03 March – already circulated and the Chairman to sign the Internal Control Statement.
b. Report from Clerk re Preparing 2020/21 end of year accounts for Receipts and Payments Edge IT. 09 March.
c. Current training on offer from LALC – see attached.
17. Date of Next Meeting:
a. To confirm the date of the next meeting as 19 April 2021.