June 2022 Agenda
13 June 2022
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 20 June 2022
In the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. They are welcome to stay for the remainder of the meeting but can take no further part in proceedings.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of Interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the Annual Meeting of the Parish Council held on 16 May 2022 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
a. Report (if any)
6. Speed Watch:
a. Report (if any)
7. Highways Issues:
8. Parish Clerk Update:
a. Confirmation DPI Forms have been forwarded to SKDC with request not to publish addresses.
b. Neighbourhood Policing Priorities Survey
9. Correspondence:
a. LALC e-news – circulated to all Cllrs.
b. LCC Notification temporary traffic restriction Waterwell Lane 02.05.22 to 30.05.22
c. Local Councils Update
d. ICCM Summer 2022 magazine
e. Confirmation Bus Shelter Grant Scheme is open to applications
f. LCC Town & Parish Council Newsletter May 2022
10. Cemetery and Newton Meadow:
a. To report a survey has been done in Ancaster Churchyard and 280 out of 287 graves have been identified.
11. Grass Cutting/Grounds Maintenance:
12. Finance:
a. To resolve to approve and accept Bank Reconciliations, Bank Transfers and Cashbook (already circulated) to 31 May 2022 and for Chairman to sign.
b. To resolve to approve and accept Staff BACS Payments as per the Approval List (already circulated) authorise the Clerk to make the payments and the Chairman to sign.
c. To resolve to approve and accept other BACS/DD Payments as per the Approval List (already circulated) authorise the Clerk to make the payments and Chairman to sign.
d. Confirmation grant for Community Cleaners has been authorised from April to September 2022.
e. To resolve to accept retrospective payments during the month.
13. Planning:
a. S22/1027 Planning application for proposed single storey extension 10 Mercia Drive.
b. To discuss Construction Environment Management plan land off Wilsford Lane.
c. S22/0718 Planning permission for extension to dwelling 26 Minerva Close. FOR INFORMATION ONLY.
14. Parish Hall:
a. Update if any.
15. Policies:
To approve and readopt the following policies en-bloc
• Code of Conduct
• Data Breach Policy
• Data Protection Policy
• Social Media Policy
• Complaints Procedure
• Records Retention Policy
• Equal Opportunities Policy
16. Report from Councillors:
a. Cllr Mrs Pearsey – Pigs West Willoughby
b. Cllr Dr Entwistle – Welcome Pack and Parish Information
17. Playing Field:
a.Update if any.
18. Training:
a.First Aid LALC Offices 28.06.22 from 9.30am-4.00pm
b.Councillor Training Day LALC Offices 29.06.22 from10.00am-4.00pm
c.New Councillor Training Zoom 13.07.22 from 10.00am-1.00pm
d.New Councillor Training Zoom 19.07.22 from 6.00pm-9.00pm
e. Introducing LALC’s new CRM system and website on the following dates:
• Zoom 20.07.22 10.00am-1.00pm
• Zoom 26.07.22 6.00pm-8.00pm
• Zoom 27.07.22 1.00pm-3.00pm
19. Date of Next Meeting:
a. To confirm the next meeting as 18 July at 7.30pm in the Parish Hall Annexe.