August 2022 Agenda
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 22 August 2022
In the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. They are welcome to stay for the remainder of the meeting but can take no further part in proceedings.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chair’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of Interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Parish Council held on 20 June 2022 and to authorise the Chairman to sign the official minutes.
5. Report from County Councillor/District Councillor:
6. Speed Watch:
a. Confirmation Cllr Hollick had now been signed up to take part in CSW sessions.
b. Update on recent sessions
7. Highways Issues:
a. Update on resurfacing Ermine Street
8. Parish Clerk Update:
a. See report attached – no action required
b. Emergency Plan Updates
c. Neighbourhood Policing Priority Setting Meetings
9. Correspondence:
a. See list attached – no action required
10. Cemetery/Newton Meadow/Orchard:
a. Confirmation the Ragwort Pull had been completed.
b. To discuss maintenance of the Orchard.
c. To discuss current regulations, scanning and mapping
11. Grass Cutting/Grounds Maintenance:
12. Finance:
a. To resolve to approve and accept Bank Reconciliations, Bank Transfers and Cashbook (already circulated) to 30 June 2022 and 31 July 2022 and for Chair to sign.
b. To resolve to approve retrospective Staff BACS Payments (already circulated) paid in July.
c. To resolve to approve retrospective BACS/DD Payments (already circulated) paid in July.
d. To resolve to approve and accept Staff BACS Payments as per the Approval List (already circulated) authorise the Clerk to make the payments and the Chair to sign.
e. To resolve to approve and accept other BACS/DD Payments as per the Approval List (already circulated) authorise the Clerk to make the payments and Chair to sign.
f. PKF have completed the limited assurance review for year ended March 2023. This is publicised on the website and noticeboard
g. Energy Prices end of contract 12 December
13. Planning:
a. S22/.0994 Planning application to remove six windows on the north and east elevation and replace with hardwood windows like for like Flat 11 Ancaster Hall
b. S22/1075 Planning application and confirmation SKDC will not require the formal submission of details for Installation of roof mounted 129kW solar PV systems Shipley Structures Ltd
c. S22/0984 Approval of details reserved by Condition 9 of permission and S20/1169 Construction Management Plan and Method Statement – Land of Wilsford Lane.
d. S22/1027 Planning Permission single storey extension to rear of existing dwelling 10 Mercia Drive.
e. S22/1382 Planning application and approval to remove Willow. Highway clearance Ash. Crown Lift Sycamore. The Old Vicarage
f. S22/1346 Planning application for single storey side extension 5 Paddock Close.
g. S22/1356 Planning application to discharge obligation Open Space Specification and Management Plan Land off Wilsford Lane
h. S22/1371 Planning application for removal of internal walls, formation of WC/Utility room and installation of source heat pump 47 Ermine Street
i. S22/1434 Erection of timber car port to front of dwelling 120 Ermine Street
j. S22/1401 Removal 2 internal walls to rear of property, installation of new air source heat pump/new multi-fuel burner with external flue/new patio doors 47 Ermine Street (see S22/1371)
k. S22/1513 Planning application to remove three conifers and reduce Hazel to height of gate post in rear garden 17 Ermine Street.
14. Parish Hall:
15. Report from Councillors:
a. Cllr Dr Entwistle – Welcome Pack and Parish Information
b. Cllr Pearsey – Pigs at West Willoughby
c. Cllr Leighton – Bus Shelter
16. Playing Field:
17. Policies and Procedures:
a. To pass a resolution to sign up to the civility and respect pledge.
b. To Approve and accept Dignity at Work Policy
18. Training:
a.Training had been circulated to all Cllrs
b. Edge IT ‘paperless office’ training – online webinar forwarded
19. Date of Next Meeting:
a. To confirm the next meeting as 19 September at 7.30pm in the Parish Hall Annexe.