May 2022 Agenda Annual Parish Council Meeting
You are hereby summoned to attend the ANNUAL MEETING of ANCASTER, SUDBROOK. AND WEST WILLOUGHBY PARISH COUNCIL to be held on 16th May 2022 in the Parish Hall Annexe immediately following the ANNUAL PARISH MEETING.
Denise Gascoyne
Parish Clerk
AGENDA
1. Election of Chairman: To elect the Chairman of the Council and to receive the Chairman’s Declaration of Office.
2. Election of Vice Chairman: to elect the Vice-Chairman of the Council and to receive the Vice-Chairman’s Declaration of Office.
3. Election of Finance Officer: To elect Finance Officer to oversee accounts.
4. To receive Declaration of Acceptance of Office and update Members’ Disclosable Pecuniary and other interests of all Parish Councillors.
5. Apologies for Absence: To receive and accept apologies for absence where valid reasons have been given prior to the meeting.
6. To approve and accept as a true record the notes of the meeting of the Parish Council Meeting held on 11 April 2022 and to authorise the Chairman to sign the official minutes.
7. To review and amend Standing Orders (if necessary) – copy circulated.
8. To review and amend Financial Regulations (if necessary) – copy circulated.
9. To approve and accept: The Asset Register at 31.03.22 – already circulated
10. To approve and adopt the following policies:
11. To approve and accept: The Insurance Policy and resolve to pay the Premium when due.
12. To elect members to the following working parties:
• Planning
• Cemetery/Newton Meadow
• Grounds Maintenance
• Finance
• Parish Hall
• Highways/Policing/Speed Watch
• Playing Field
13. Finance:
a. To read out, fill in and sign Section 1 – Annual Governance and Accountability Return 2021/2022.
b. To accept and sign Section 2 – Accounting Statement 2021/2022 of the AGAR
c. To accept Statements of Accounts and authorise the Chairman to sign.
To start ordinary Parish Council Meeting.
14. Vacancies for Parish Councillors:
a. To confirm we have 3 vacancies – and can co-opt all 3.
15. Highways Issues:
16. Parish Clerk Update:
17. Correspondence:
a. SKDC Newsletter
b. LALC e-news
c. Safer Together SKDC and NKDC newsletters
d. SKDC Best Kept Village 2022
e. Local Councils Update
f. LCC Parish Newsletter
g. ICCM Updates
h. Clerks and Councils Direct
i. NALC Legal update April 2022
18. Cemetery:
a. Report on Cemetery meeting 12 May 2022
19. Grass Cutting/Grounds Maintenance:
a. To confirm ditches in Sudbrook are being cleared by the drainage board.
20. Planning:
a. S22/0718 Planning application for extension to dwelling including conversion of existing carport to living accommodation 26 Minerva Close.
b. S22/0671 Approval of Non-material amendments to permission S20/1857 63 Ermine Street.
c. S22/0226 Planning permission to Section 73 application to vary condition 2 Glebe Farm Sudbrook
d. S22/0029 Planning permission erection of outbuilding in garden 45 St Martins Way
21. Parish Hall:
a. Confirmation new sign is in situ at Parish Hall
b. Update on refurbishment upper room.
22. Finance:
a. To resolve to approve and accept Bank Reconciliations, Bank Transfers and Cashbook (already circulated) to 30 April 2022 and Chairman to sign.
b. To resolve to accept Staff BACS Payments as per the Approval List (already circulated) and authorise the Clerk to make the payments.
c. To resolve to accept other BACS/DD Payments as per the Approval List (already circulated) and authorise the Clerk to make the payments.
23. Reports from Cllrs:
a. Cllr Mrs Pearsey – Pigs West Willoughby
b. Cllr Dr Entwistle – Welcome Pack and Parish Information
c. Cllrs Sayer and Wade – Solar Farm
24. Training:
a. IT Skills excel – 14 June 10.00am-3.00pm LALC Offices
b. Council Procedures and Meetings 15 June 10.00am-4.00pm – T.B.A
c. First Aid 28 June 9.30am-4.00pm – LALC offices
d. Councillor Training Day 29 June 10.00am-4.00pm LALC offices
e. New Councillor 13 July 10.00am-1.00pm – zoom
f. New Councillor 19 July 6.00pm-9.00pm - zoom
25. Date of Next Meeting:
a. To confirm the date of the next meeting as 20 June 2022 at 7.30pm in the Parish Hall Annexe.