April 2022 Agenda
Dear Councillor,
You are hereby summoned to attend the next meeting of ANCASTER, SUDBROOK, AND WEST WILLOUGHBY PARISH COUNCIL to be held on 11 April 2022 in the Parish Hall Annexe at 7.30pm.
Prior to the commencement of the meeting there will be a 10-minute Public Forum when members of the public may address or put questions to the Parish Council on any matter connected with the Agenda, or for inclusion on a future Agenda. They are welcome to stay for the remainder of the meeting but can take no further part in proceedings.
Denise Gascoyne
Parish Clerk
AGENDA
1. Chairman’s Welcome and Housekeeping Arrangements.
2. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
3. Declarations of Interest: To receive Declarations of Interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in Agenda items not previously noted on Members’ Register of Interest and any written requests for dispensation.
4. To approve and accept as a true record the notes of the meeting of the Parish Council held on 21 March 2022 and to authorise the Chairman to sign the official minutes.
5. Vacancies for Parish Councillors
a. To confirm we still have 2 vacancies.
6. Report from County Councillor/District Councillor:
a. To receive reports (if any)
7. Policies and Procedures:
a. To re-adopt Internal Control Statement for year ending 31 March 2022 and Chairman to sign.
8. Highways Issues:
a. Update on state of road Copper Hill Quarry
b. Work on Ermine Street update
c. Request to target rubbish on Ermine Street
9. Parish Clerk Update:
a.To discuss street name suggestions Land off Wilsford Lane
10. Correspondence:
a. LALC e-news
b. Local Councils Update
c. LCC Town & Parish Newsletter
d. Elan City & Urban Communication Solutions
e. Collection & Houses to House Collection Policy SKDC
11. Cemetery and Newton Meadow:
12. Grass Cutting/Grounds Maintenance:
a. To identify suitable areas for another planting allowance.
13. Finance:
a. To resolve to approve and accept Bank Reconciliations, Bank Transfers and Cashbook (already circulated) to 31 March 2022 and for Chairman to sign.
b. To resolve to approve and accept Staff BACS Payments as per the Approval List (already circulated) authorise the Clerk to make the payments and the Chairman to sign.
c. To resolve to approve and accept other BACS/DD Payments as per the Approval List (already circulated) authorise the Clerk to make the payments and Chairman to sign.
d. To confirm accounts are with the Internal Auditor
14. Planning:
a. S21/2261 Refusal of planning permission for retention of existing 2 static caravans The Little Homestead
b. S22/0029 Planning application for erection of outbuilding in garden 45 St Martins Way.
c. S21/2500 Approval of reserved Matters north of Wilsford Lane
15. Parish Hall:
a. Update on new sign for Parish Hall
b. Update on plans for Upper Room
c. Update on quotations for new Fire Door
16. Report from Councillors:
a. Cllr Dr Entwistle – Welcome Pack and Parish Information
b. Cllr J Pearsey – Pigs at West Willoughby
c. Cllr D Sayer – Community Solar Farm
17. Playing Field:
18. Speed Watch:
19. Training:
a. New Councillor Training 10.05.22 Zoom 10.00am-1.00pm
b. New Councillor Training 17.05.22 Zoom 18.00pm-21.00pm
c. Chair’s Workshop 24.05.22 Zoom 19.00pm-21.00pm
d. Epitaph Quarter 1 Update
20. Date of Next Meeting:
a. To confirm the next meeting, the Annual Meeting and Parish Council Meeting as 16 May 2022 at 7.30pm in the Parish Hall Annexe.